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OHMS in Aviary
3. OHMS Studio
The OHMS Studio is the main hub of the OHMS application. It is the sortable/filterable table that lists all of the OHMS records and presents an easy-to-read display of the user assigned to each record, along with its work status and the status of the index, transcript, and notes.
The OHMS Studio is where a user undertakes the following tasks:
Search
3.1. Add Record
One of its core functionalities of the OHMS Studio is the ability to add new OHMS records, either manually or through batch imports using XML or CSV files.
3.1.1. Adding OHMS Records Manually
Users can create individual OHMS records directly through the OHMS Studio interface. From the Add OHMS Record menu, choose the Add Manually drop-down choice, which will create a new OHMS record and redirect the user to the OHMS Record Metadata screen for manual metadata entry. This approach is ideal for adding individual interviews or small collections where manual entry is manageable.
3.1.2. Importing OHMS Records via XML or CSV
For larger collections or when data already exists in structured formats, the OHMS Studio allows bulk record creation using XML or CSV imports:
XML Import:
Users can upload pre-formatted XML files that adhere to the OHMS schema.
This method is often used when migrating data from other systems or tools that can export metadata in OHMS-compatible XML.
The XML file can include detailed metadata, media references, and time-coded segments.
CSV Import:
Users can upload a CSV file where each row corresponds to an OHMS record.
CSV templates provided by OHMS Studio guide users on the required columns and formatting (e.g., title, interviewee, date, media link).
This method is suitable for batch importing records with structured data like names, dates, and descriptions.
3.2. Action: Input or edit item-level metadata
3.3. Action: Initiate the indexing utility
3.4. Action: Upload transcript
3.5. Action: Initiate transcription synchronization utility
3.6. Action: Re-upload / replace transcript
3.7. Action: Create Note pertaining to record
3.8. Review work in Preview Viewer
3.9. Customize OHMS Studio Fields View and Search Behavior
OHMS in Aviary gives you flexibility to change what columns you see in OHMS Studio and how those columns are arranged.
The column placed furthest to the left is the default sort order, and then one can click on column headers to change the sort-by column.
To change preference setting:
Go to OHMS Studio from the left menu.
On the OHMS Studio page, select (near the top-right corner) Table Options > Manage Table.
In the pop-out window, see the first tab, Manage Table Display Columns. Select/deselect columns to show when listing records in OHMS Studio.
You can also rearrange the order of these columns. Find the column you would like to move. Click on the three dots to the left of this item, and drag to move it.
Moving a column all the way to the top makes the column the first column, and the platform will sort by this column the next time to visit the OHMS Studio page.
3.10. Export or Delete the Individual OHMS XML
3.11. Bulk Action: Export OHMS XML (Selection Required)
3.12. Bulk Action: Export Notes (Selection Required)
3.13. Bulk Action: Edit Options (Selection Required)
The following actions can be applied across multiple OHMS records:
3.14. Filter OHMS Notes
Filter Notes filters the OHMS Studio records presenting only records that contain notes, and unresolved notes are sorted at the top.
3.15. Search Records in the OHMS Studio
The OHMS studio can be configured to search any field.
3.1. Add Record
07/22/2025
One of its core functionalities of the OHMS Studio is the ability to add new OHMS records, either manually or through batch imports using XML or CSV files.
3.1.1. Adding OHMS Records Manually
Users can create individual OHMS records directly through the OHMS Studio interface. From the Add OHMS Record menu, choose the Add Manually drop-down choice, which will create a new OHMS record and redirect the user to the OHMS Record Metadata screen for manual metadata entry. This approach is ideal for adding individual interviews or small collections where manual entry is manageable.
3.1.2. Importing OHMS Records via XML or CSV
For larger collections or when data already exists in structured formats, the OHMS Studio allows bulk record creation using XML or CSV imports:
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