Collections 🆕

There are several ways for Aviary organization users to create collections, including manually creating a new collection on the Collections page, completing a bulk package import in the Aviary user interface, or using the Aviary API. See below for steps to manually create a new collection. For more information about creating new collections through an Aviary bulk package import or the API, see the Bulk Importing documentation. Manually creating a collection 1. Click the Collections link in the admin menu to open the Collections page. Any existing collections in the organization will be displayed in the collections management table. https://colony-recorder.s3.amazonaws.com/files/2026-01-13/feeaacd9-edee-4fbf-8115-b6819fe6b3b0/ascreenshot_1962e379bc2b4047bd0ea7fba4cf426e_text_export.jpeg 2. Click the Add Collection button above the Collections table to create a new collection. https://colony-recorder.s3.amazonaws.com/files/2026-01-13/257a18d3-aed5-40ac-beac-96142bb2c5c8/ascreenshot_ebcfa619eeab4a1c97e76e4da58cae26_text_export.jpeg 3. The Create Collection page will open. Use the fields on the Create Collection page to update the new collection. Optional banner and favicon images can be uploaded to be displayed on the collection page and with collection information in search results. Continue adding a name and description of the new collection. https://colony-recorder.s3.amazonaws.com/files/2026-01-13/c6eb0a4a-d5e4-4658-ba70-6877b651f4e9/ascreenshot_83d3fdf626de48149f93c354e34e2c9d_text_export.jpeg 4. Choose a visibility status for the collection from the Public? dropdown menu. Selecting Yes will make the collection visible and discoverable by all users. Selecting No will restrict the collection’s visibility to users in the organization and any external users who have been granted permission to the collection. https://colony-recorder.s3.amazonaws.com/files/2026-01-13/a981b00e-69f0-4fe9-adcc-06cdb180d1a8/ascreenshot_41bd54b275f848c89819bb068f99239a_text_export.jpeg 5. Choose a featured status for the collection from the Featured? dropdown menu. Selecting Yes will allow the collection to be displayed the Featured Collections section of the Aviary Platform homepage. Featured collections are also displayed at the top of the organization’s Collections search page. https://colony-recorder.s3.amazonaws.com/files/2026-01-13/2b619b84-cafc-4fa3-b29b-e548e620fb71/ascreenshot_5950918f98e34e269be8d10d1d6274cb_text_export.jpeg 6. Click the Clone from existing collection checkbox if the new collection will be configured using the same metadata fields and access policies from an existing collection. If the new collection will be creating by cloning from an existing collection, select the collection from the Choose Collection dropdown menu. https://colony-recorder.s3.amazonaws.com/files/2026-01-13/1e3a8174-c107-4237-b53d-15fdc9670238/ascreenshot_9563e3bbca884f67b7a9d69bd9d642a8_text_export.jpeg 7. Click the Save button to finish saving the new collection. After clicking Save, the new collection will be displayed in the collections management table on the Collections page. https://colony-recorder.s3.amazonaws.com/files/2026-01-13/7b3288ec-44da-4325-bc5d-836780b779c6/ascreenshot_45ee789b470446ae9b61727f7d7d1cec_text_export.jpeg

After a collection has been created, organization users can edit the collection settings and customize metadata options from the Edit Collection page. 1. Click the Collections link in the admin menu to open the Collections page. https://colony-recorder.s3.amazonaws.com/files/2026-01-14/2bd40c2b-b167-4b94-b932-880520f75f59/ascreenshot_08707c0c361349898eccddae5a9082b1_text_export.jpeg 2. Click the Edit button beside the collection to edit. https://colony-recorder.s3.amazonaws.com/files/2026-01-14/948dd579-c6dc-44ae-85d8-1546791aaf7f/ascreenshot_a1087a42a81f4a13a54e68ccbd572125_text_export.jpeg 3. The Edit Collection page will display separate tabs for editing the collection’s General Settings, Collection Description, Resource Description, Index Description, Access Policies, and RSS/Podcast Settings. https://colony-recorder.s3.amazonaws.com/files/2026-01-14/18bb9041-da2a-4bcc-9839-f0a22c51e5ba/ascreenshot_7dabce6907454169b58e9fd54f021dbf_text_export.jpeg General Settings 1. The General Settings tab will be displayed first on the Edit Collection page. The fields at the top of the General Settings tab include basic information to edit about the collection including its name, favicon, description, and whether the collection is public or featured.Select an option from the Preferred Banner Display dropdown menu to display a banner image on the collection landing page or a slider of featured resources from the collection. https://colony-recorder.s3.amazonaws.com/files/2026-01-14/8a0826ce-fc0a-4511-8f2f-73e4c1e3dc35/ascreenshot_ba45fff5708343b38229e4da28fe09ce_text_export.jpeg 2. If displaying a banner image on the collection landing page, check the Display banner checkbox. https://colony-recorder.s3.amazonaws.com/files/2026-01-14/f0facfb6-e117-4fb1-8f68-6a83f1910847/File_8f6ce62bed63457b8c525539cf871f5c_text_export.jpeg 3. Upload the banner image according to the sizing recommendations in the Banner Image section. https://colony-recorder.s3.amazonaws.com/files/2026-01-14/8d276b81-7b25-4883-baf2-7f0e5741ba22/ascreenshot_930ceb894ee742e1a4b04309dc0de4d1_text_export.jpeg 4. Organizations may upload a card image according to the sizing recommendations in the Card Image section that will be displayed for the collection. https://colony-recorder.s3.amazonaws.com/files/2026-01-14/c7a30843-6532-44be-8058-32d7b7c909a4/File_c5396a54587b4b138fac9999b05854ca_text_export.jpeg 5. To apply a standard thumbnail image to all audio files in the collection, click the checkbox and upload the image in the Set Thumbnail section. https://colony-recorder.s3.amazonaws.com/files/2026-01-14/e02e3422-4b59-44e3-9e54-a70a47f47463/ascreenshot_321509ced8404d869564652eeca49bda_text_export.jpeg 6. Check additional checkboxes in the General Settings tab to configure display options and permissions settings for the collection. https://colony-recorder.s3.amazonaws.com/files/2026-01-14/7b93de1c-1d19-4c8d-a8b2-ff76fe951eb4/ascreenshot_62edae6e3c82423792d40e9535e08d88_text_export.jpeg 7. Click the Enable Search This Resource checkbox to customize the help text that is displayed to users in the search box on resource detail pages in the collection. https://colony-recorder.s3.amazonaws.com/files/2026-01-14/43a8d91b-8adf-4e14-b5e9-a5185023b134/ascreenshot_1b076db2aa894842945c5c83e69fa2cd_text_export.jpeg 8. Enter the text that will be displayed to users in the search box on resource detail pages in the collection. https://colony-recorder.s3.amazonaws.com/files/2026-01-14/d6a97b53-b314-40e9-8090-1bf7a11e94ed/ascreenshot_dd5a9c877d2b416d9dea034f7a081243_text_export.jpeg 9. Click the Update button to save edits to the collection’s general settings. https://colony-recorder.s3.amazonaws.com/files/2026-01-14/a5e0fc09-273b-419b-81b2-b980bb255f9c/ascreenshot_6d94c36f14dc445db8d57415ae4bf042_text_export.jpeg Collection Description 1. Click the Collection Description tab to edit or add optional description fields for the collection. https://colony-recorder.s3.amazonaws.com/files/2026-01-14/564c6761-fb3e-45c2-8d27-12098de91dac/File_a9671398a77844dd807b7f992edbea18_text_export.jpeg 2. Click the Sort Collection Fields button to change the order of the existing collection description fields. https://colony-recorder.s3.amazonaws.com/files/2026-01-14/19009d0f-6058-4145-807b-d13cdbe330f8/File_c5ded91dbfaa40bca61cbc180b989ecf_text_export.jpeg 3. The Sort Collection Fields modal window will open. Click and drag the field names to change the order of the collection description fields. https://colony-recorder.s3.amazonaws.com/files/2026-01-14/840e0437-8893-4db9-a073-d5c0bdd894c9/File_a41c40cd2b194bf1bac977298db54082_text_export.jpeg 4. Click the Update button to save the order of the collection description fields. https://colony-recorder.s3.amazonaws.com/files/2026-01-14/b03dfede-fab4-4427-87bc-395c963685a1/File_38d9ffd8872d45b795d4060e9dc982f0_text_export.jpeg 5. A confirmation message will be displayed when the collection sort order has been updated. https://colony-recorder.s3.amazonaws.com/files/2026-01-14/0cbb9f17-ebf0-4ef8-ad81-67878e33915e/File_4513a5c6afe042dea1ae279a0db2b3bb_text_export.jpeg 6. Click the Add More button beside a collection description field to include additional values. https://colony-recorder.s3.amazonaws.com/files/2026-01-14/8c0bf37c-280f-4dd4-a486-fc285964a181/File_6d6f666fce4f4acba5bab4b3567796c4_text_export.jpeg 7. Enter an additional value for the collection description field. https://colony-recorder.s3.amazonaws.com/files/2026-01-14/31ff33a6-5921-4b45-962f-490751ba2ae4/File_9343763bc50f4c368071d3ac6ca4a918_text_export.jpeg 8. Click the X icon beside a value to delete it from a collection description field. https://colony-recorder.s3.amazonaws.com/files/2026-01-14/53e70575-7655-4d02-937a-668f8fab9007/File_bd503e7f264247108420ce54fd0309cc_text_export.jpeg 9. Click the Update button to save edits to the Collection Description settings.https://colony-recorder.s3.amazonaws.com/files/2026-01-14/db84c8ce-172e-4307-87a3-0ad5c9180d13/File_9acbc38110104eeab2dd24d6dda0984d_text_export.jpeg Resource Description 1. The Resource Description tab allows organizations to customize and add metadata fields to resources in the collection. The Resource Description settings will affect which descriptive fields are used by the organization for description and are visible for resources in the collection. https://colony-recorder.s3.amazonaws.com/files/2026-01-14/78717a37-26e7-4741-8a0f-9c41690b0211/File_2190a0171b934a7f9c84ac2a16019729_text_export.jpeg 2. Click the three dots and drag the field name to reorder the resource description fields. This will change the order that the resource description fields are displayed on Resource Detail pages in the collection. https://colony-recorder.s3.amazonaws.com/files/2026-01-14/27673cf5-0096-4b20-b0c2-a064904a5599/File_2b6a5128cc5641b48fd0ca82e56409b7_text_export.jpeg 3. Tombstone fields are always displayed in the main section of Resource Detail pages and search results when the resource is shown. Up to three tombstone fields can be enabled for resources in the collection by toggling the Tombstone View option. https://colony-recorder.s3.amazonaws.com/files/2026-01-14/101977f2-5d1c-4b9f-a2a0-7161540cc538/File_37fc886ebdb44f56a719b5b047196434_text_export.jpeg 4. Description fields that are enabled will appear in the Description tab on the Resource Detail pages for resources in the collection. https://colony-recorder.s3.amazonaws.com/files/2026-01-14/6b7dfb92-489c-46c1-b036-5d66b3917bfa/File_587fc20ce8a744c4841a512b8749b7da_text_export.jpeg 5. Click the Assign Field button to include additional metadata fields for resources in the collection. https://colony-recorder.s3.amazonaws.com/files/2026-01-14/d2f5ddc1-4d1f-44aa-90b0-917d432cea99/File_85b4b98cacd24991b47216333e13cfb4_text_export.jpeg 6. The Assign field modal window will open. Select a metadata field from the dropdown menu. https://colony-recorder.s3.amazonaws.com/files/2026-01-14/3b6a4e38-e99f-44d5-9297-d4392e16b150/File_66c6e845d63a47f9911629593bf1d360_text_export.jpeg 7. Click the Add field to list button to finish adding the metadata field to resources in the collection. https://colony-recorder.s3.amazonaws.com/files/2026-01-14/c57bcb3e-2d1a-4cf5-aee1-4c6f0d96e776/File_93cbfc73b98742c7a99f62c54fd3c67b_text_export.jpeg 8. A confirmation message will be displayed at the top of the Resource Description tab. The assigned metadata field will be included in the list of resource description fields. https://colony-recorder.s3.amazonaws.com/files/2026-01-14/17587e32-37d8-4584-a916-e730ac59aae2/File_7feb6ec0b01944d49c922c41c1e61521_text_export.jpeg 9. Click the Reset Default Tombstone Fields to revert any changes unwanted changes to the collection’s tombstone fields. https://colony-recorder.s3.amazonaws.com/files/2026-01-14/843b1103-31e9-4e8d-8ede-1158129388dc/File_59be0bbf96734b35878703c082450ba8_text_export.jpeg 10. Click the X icon beside a metadata field to delete it from resources in the collection. https://colony-recorder.s3.amazonaws.com/files/2026-01-14/cdf1d473-439d-44e4-a098-a50b89f87d59/File_b527077adc7441048c731c8ec54498d0_text_export.jpeg 11. A confirmation window will open. Click the Submit button to delete the custom metadata field from resources in the collection. A confirmation message will be displayed when the field has been deleted from resources in the collection. https://colony-recorder.s3.amazonaws.com/files/2026-01-14/f5b03ac3-e347-4c3e-ba22-e300c656c43c/File_933cd3b185364a85aff2089dbd98b03a_text_export.jpeg 12. The Preview and Description sections show examples of how the resource metadata will be displayed to users in collection search results and on the resource detail page. https://colony-recorder.s3.amazonaws.com/files/2026-01-14/5c7da668-5807-4520-82e8-152553d3207a/File_ff700f74a8b94d969d29c34ba8adb2c8_text_export.jpeg 13. Click the Update button to save edits to the Resource Description settings. https://colony-recorder.s3.amazonaws.com/files/2026-01-14/fa8723d1-d025-4751-89f9-84d7b353f29d/File_9a74a734986540728d16a09e75c9762c_text_export.jpeg Index Description 1. The Index Description tab allows organizations to customize the template and metadata fields used for indexes in the collection. Select an option from the Index Edit Template dropdown menu to change the index template. https://colony-recorder.s3.amazonaws.com/files/2026-01-14/816f2314-e0c0-4553-bfba-f482785a142a/ascreenshot_30572a6943bd46058a635e379481be27_text_export.jpeg 2. Click the Reset to Default Template button to revert the collection’s index template to the template set at the organization level. A confirmation message will be displayed when the default index template has been updated. https://colony-recorder.s3.amazonaws.com/files/2026-01-14/6f501fea-aff4-4756-9ecb-f9cd5d14e520/ascreenshot_b055d1a7f0014033a437934a17f5dfd2_text_export.jpeg 3. The Index Segment Metadata Fields table allows organization to edit the order of metadata fields and choose to display or hide fields when users view index segments in the collection. https://colony-recorder.s3.amazonaws.com/files/2026-01-14/455db456-0c39-4b0b-bea9-ef6b02342416/ascreenshot_83b84d04636b4ce59c2fbfba457439f8_text_export.jpeg 4. Click the three dots and drag the field name to reorder the metadata fields for index segments in the collection. https://colony-recorder.s3.amazonaws.com/files/2026-01-14/292dae05-d070-47b7-8f7e-b6cef34b09b4/ascreenshot_ae9c5681cf7b42408d7771e6f30ec075_text_export.jpeg 5. Click the toggle beside an index segment metadata field to choose whether it is displayed or hidden in indexes for the collection. https://colony-recorder.s3.amazonaws.com/files/2026-01-14/4c57eeb8-11be-42ef-9bcf-311bb7fb9367/ascreenshot_89dda2d07537417a80fa4cbc0ea78b7e_text_export.jpeg 6. Click the toggle beside an index segment metadata field is light blue, it will always be displayed in indexes for the collection and cannot be hidden. https://colony-recorder.s3.amazonaws.com/files/2026-01-14/1851fd0d-a47f-4db2-8d3d-d475a7b39602/ascreenshot_46508dae41f946999267f6bd12f1afd9_text_export.jpeg 7. Click the Update button to save edits to the Index Description settings. https://colony-recorder.s3.amazonaws.com/files/2026-01-14/7c2cba13-b4c2-4db9-a057-8871564fd2fa/ascreenshot_b851903799bf4977859af1ba780d834c_text_export.jpeg See the Configuring collection access policies and RSS feeds for collections pages for more information about configuring collection settings.

1. To configure the Access Policies for a collection, click the Collections link in the admin menu to open the Collections page. https://colony-recorder.s3.amazonaws.com/files/2025-12-23/f569e79f-9b15-4ee4-89ae-7bfe15319b48/ascreenshot_74476bf052744236b05244e602e0b813_text_export.jpeg 2. Click the edit button beside the collection that will be updated. https://colony-recorder.s3.amazonaws.com/files/2025-12-23/556cd501-8991-4698-99ba-0926574d0400/ascreenshot_1f8e2b99d62644fe9ade654c2ce72713_text_export.jpeg 3. Click the Access Policies tab on the Edit Collection page. https://colony-recorder.s3.amazonaws.com/files/2025-12-23/ade7068d-da22-450a-ae58-d9a7d2dd6e18/ascreenshot_9926a71faa93401599da9c2edf08a4da_text_export.jpeg 4. The Configure Access Requests header will be displayed in the Access Policies tab. https://colony-recorder.s3.amazonaws.com/files/2025-12-23/eb62199f-ca5d-4ec4-bb05-bb4ac17b04b5/user_cropped_screenshot_390bddf003a54c3887fdb5f4e9e373b9_text_export.jpeg Configuring access request email recipients 5. By default, all organization owners and admins receive a notification email each time a registered user submits an access request for any restricted resource. To update the recipient list so additional organization users receive notification emails about resources in the collection, enter a users’ name or email address in the Username or Email field. A dropdown menu will display the user’s information in the dropdown list. Click the user’s information in the dropdown menu to add them to the list. https://colony-recorder.s3.amazonaws.com/files/2025-12-23/7cf18d53-a1bf-4d2e-a56a-07d25dc0b032/ascreenshot_79deef5e56fc4017bff947741accbe23_text_export.jpeg 6. To remove a user from the list of organization users who receive notification emails about resources in the collection, click the X button beside the users’ name. https://colony-recorder.s3.amazonaws.com/files/2025-12-23/6f94cf44-5389-45bb-924d-3a1e9307f278/ascreenshot_ecb9ef3be6aa40cfa4c276866103ebc6_text_export.jpeg 7. To reset the list of users who receive notification emails about resources in the collection, click the Reset to default button. The list will be reset to only include organization owners and admins. https://colony-recorder.s3.amazonaws.com/files/2025-12-23/958dffea-a49b-4081-b868-fcaf8657a159/user_cropped_screenshot_fcaefca2bcda47fb88ea38ae2da05274_text_export.jpeg Enabling conditions for accessing the collection 8. To enable access conditions for restricted resources in the collection, click the enable click-through functionality checkbox. If enabled, users will be required to agree to the collection’s access conditions before submitting an access request. https://colony-recorder.s3.amazonaws.com/files/2025-12-23/974e2c3d-ffd3-4854-9a07-be9f5d92f400/ascreenshot_108c9392491f430abbdb027f068cdaed_text_export.jpeg 9. In order to enable click-through access conditions for the collection, text must be added to the Conditions For Access text box before clicking the Update button to save. https://colony-recorder.s3.amazonaws.com/files/2025-12-23/1fef17e8-2530-49e1-84c7-95e37c4f434f/user_cropped_screenshot_ab887ef8d0cf4db7b1ee38d833da65b9_text_export.jpeg Configuring access request approval emails 10. The access request approval emails sent to users after requesting access to a restricted resource in the collection can be edited in the Configure Access Request Approval Email text box. https://colony-recorder.s3.amazonaws.com/files/2025-12-23/60e8f52c-67ab-4962-be7a-c1243144209a/ascreenshot_7acf501d73674bc49e12445c154e26d5_text_export.jpeg 11. Use the listed variables to include dynamic information in the access request approval emails. https://colony-recorder.s3.amazonaws.com/files/2025-12-23/07dddbe7-80c7-46af-bd0e-6fdbae9ae0ed/ascreenshot_a73a02b4fe274cffbb122ae2d92f0e42_text_export.jpeg Enabling automated access request approvals 12. Click the checkbox to enable automated access request approvals for restricted resources in the collection. Enabling automated access request approvals will require users to request access to restricted resources in the collection and automatically approve the requests without further review by organization users. https://colony-recorder.s3.amazonaws.com/files/2025-12-23/360b5ff7-56fa-43a4-bf3a-97d61b002d8d/ascreenshot_a7eadd6519a4444796bdfdb7005310d8_text_export.jpeg 13. Additional access conditions will be displayed after enabling automated access request approvals. Use the dropdown menu to select whether automated approvals will provide access to only the requested resource or the entire collection. https://colony-recorder.s3.amazonaws.com/files/2025-12-23/81f1726e-b5d7-4c70-83ca-cb397ede7e55/ascreenshot_91cfefde1f9542e5bb3647b4fd4f7274_text_export.jpeg 14. Select the period of access for the automated approvals. If providing automated access for a fixed time period or duration, enter the dates or number of days that the content will be available. https://colony-recorder.s3.amazonaws.com/files/2025-12-23/3a40d00a-2d89-45d8-b059-1b96e5d86765/ascreenshot_97d205ea4b704a33b758e6682bce94e7_text_export.jpeg 15. Enter the email from name, email subject line, and any BCC email addresses that will also be contacted when the automated access request approval emails are sent. https://colony-recorder.s3.amazonaws.com/files/2025-12-23/e942fcf2-bfa1-49b2-a072-99a7ea40ad01/ascreenshot_2e304d4095164efcaf0568e7def58caf_text_export.jpeg Enabling global access restrictions 16. Click the checkbox to enable global access restrictions for the collection. When global access restrictions are enabled, registered users must access the collection from one of the specific IP ranges or addresses listed in the collection’s access policies. https://colony-recorder.s3.amazonaws.com/files/2025-12-23/f8d3b27d-e462-422d-bcff-44987127bc6a/ascreenshot_3119fe496396408fb8d40dbdf0da49a8_text_export.jpeg 17. Enter the IP range or address, along with a name or label for the location. https://colony-recorder.s3.amazonaws.com/files/2025-12-23/9a860dfc-c6c0-4315-a763-af1d8557ed4a/ascreenshot_68ddcfe9376c46df82659e7d624c6ada_text_export.jpeg 18. Click the Add button to save the IP range or address in the Global Access Restrictions table. Continue adding other IP addresses to the list as needed. https://colony-recorder.s3.amazonaws.com/files/2025-12-23/71c031f3-5868-4783-8e95-a7fa4dd18e53/ascreenshot_757ad81dc96d4a78bac6ac682775f362_text_export.jpeg 19. IP ranges and addresses can be edited or removed from the Global Access Restrictions table using the Action buttons. https://colony-recorder.s3.amazonaws.com/files/2025-12-23/f375ab3c-272c-48d1-b37e-496f0fc5c420/user_cropped_screenshot_b7a3e87a7a38407184184134c85084ea_text_export.jpeg 20. Click the Update button at the bottom of the Access Policies page to save pending changes to the collection. https://colony-recorder.s3.amazonaws.com/files/2026-01-12/df090e59-9525-452a-9c96-efba1150e306/File_29f31bf543bb4bc6aada049e6a861eda_text_export.jpeg

Aviary organizations can publish RSS feeds for collections or playlists. Creating RSS feeds for an Aviary collection or playlist is optional, but RSS feeds are required to publish podcasts through popular distributors like iTunes and Spotify. Aviary organizations can also use RSS feeds as a way to alert users when new resources are added to a collection. Organizations have the option to include all of the resources from a collection in an RSS feed or to select specific resources from a collection to share in the feed. This provides organizations with the ability to control which resources are included in an RSS feed. Creating RSS/Podcast feeds 1. Click the Collections link in the admin menu to open the Collections page. https://colony-recorder.s3.amazonaws.com/files/2026-01-13/13b00d12-73bf-404e-86d4-5f0c520807d9/ascreenshot_a9a54bcca1034ecf8283b409e97f8e1d_text_export.jpeg 2. Click the Edit button beside the collection that will be configured with an RSS feed. https://colony-recorder.s3.amazonaws.com/files/2026-01-13/d0c8a43b-9fae-4650-8bbe-707faee48ec1/ascreenshot_19267556009340999fd9922cc5ac6894_text_export.jpeg 3. The Edit Collection page will open. The collection access status must be public to create an RSS feed. Select Yes from the Public? dropdown menu to update the collection access status. If the RSS feed will be used to distribute a podcast, update the About Your Collection section to include a description of your podcast. Click the RSS/Podcast Settings tab to continue. https://colony-recorder.s3.amazonaws.com/files/2026-01-13/36938118-ba4e-4413-89a1-dd9c62b121a3/ascreenshot_efc9c646d83c4ce2a4ba352122b71fde_text_export.jpeg 4. To create a new RSS feed, click the Create Feed button on the RSS/Podcast Settings tab. Note: For playlists, the Create Feed option is in the Playlist Info tab on the Edit Playlist page. https://colony-recorder.s3.amazonaws.com/files/2026-01-13/1c512ed2-1215-4c58-95eb-5b02f9f400d4/ascreenshot_16979eb4fcc747eaa60e40a07cd1f033_text_export.jpeg 5. The RSS/Podcast Settings modal window will open. Update the fields in the form with metadata about the podcast and an image for the RSS feed. https://colony-recorder.s3.amazonaws.com/files/2026-01-13/77163de5-4e69-4d72-bffe-ee7ad0883c04/ascreenshot_078040ee9fa74f8d8e43d62c16da5457_text_export.jpeg 6. Click the Save button after completing the RSS/Podcast Settings form. Note: If the Custom option is selected for the Number of Entries to Include in the RSS feed dropdown menu, the “Include in RSS/Podcast Feed” checkbox must be enabled for each resource that will be included. See below for instructions to include resources in a custom RSS/Podcast feed. https://colony-recorder.s3.amazonaws.com/files/2026-01-13/66657989-feea-4cd2-bdc8-f8e5906907f8/ascreenshot_a144fecef690485fabc063b1a5ebbde8_text_export.jpeg Enabling and editing RSS/Podcast feeds 1. After saving the RSS/Podcast Feed Settings form, the new RSS feed will be displayed in the RSS/Podcast Settings tab. Click the checkbox to enable the new RSS feed for the collection. https://colony-recorder.s3.amazonaws.com/files/2026-01-13/d61c0327-c9c1-4681-a0ed-4c786ff77d8d/ascreenshot_dbed5e18984042049539513c0a0f8551_text_export.jpeg 2. After enabling the RSS feed, a Get feed link will be displayed. Click the Get feed link to open the XML file for the RSS feed. https://colony-recorder.s3.amazonaws.com/files/2026-01-13/1acca372-7197-4fc8-a45e-30840375b1aa/ascreenshot_cf6adcd2638041838e95a57ea844377c_text_export.jpeg 3. The XML file for the RSS feed will open in a separate browser window. This XML file will be necessary to share the RSS/Podcast feed with podcast distributors and other users. To share the RSS feed, copy the URL for the XML file from the browser window. https://colony-recorder.s3.amazonaws.com/files/2026-01-13/944d2e54-9617-425a-a780-cae9a008d500/ascreenshot_db492cea1af84b59985dd0e94e5f252b_text_export.jpeg 4. To make any edits to the RSS feed, click the Update Feed button. The RSS/Podcast Settings modal window will open, where the metadata and image for the RSS feed can be edited and saved again. https://colony-recorder.s3.amazonaws.com/files/2026-01-13/7fcd3c3e-b728-47cc-b9d4-79f9d3e67001/ascreenshot_8a74c490a52d44bcadc46abf7c865bc4_text_export.jpeg 5. Click the Update button to save the new RSS feed. The Update button must also be used after making any edits to an existing feed. https://colony-recorder.s3.amazonaws.com/files/2026-01-13/3ae2fcef-bd11-434f-8785-044b903d313a/ascreenshot_0420984e3c264a01896cfacb2c9f6a25_text_export.jpegIncluding resources in a custom RSS/Podcast feed Selecting the custom option when configuring an RSS/Podcast feed allows organizations to choose which Aviary resources will be added to the feed. Follow the steps below to add specific resources from a collection to a custom RSS/Podcast feed: Click the Resources button beside a collection in the Collections table. Click the Edit button beside a resource that will be added to the RSS/Podcast feed. The Edit Resource page will open. Check the Include in RSS/Podcast Feed checkbox. To include specific details about the resource to the RSS/Podcast feed, check the Add RSS/Podcast Information checkbox. Enter any additional information about the resource that will be included in the RSS/Podcast feed in the RSS Information fields. Click the Save button at the bottom of the page to finish adding the resource to the RSS/Podcast feed.

1. To bulk edit collection metadata, click the Collections link in the admin menu to open the Collections page. https://colony-recorder.s3.amazonaws.com/files/2026-01-13/8e57536a-a732-4927-b43f-4937b703fac1/ascreenshot_a40ef9cfec0a4b449478a7b1ae656c9d_text_export.jpeg 2. Click the checkbox beside one or more collections to edit. https://colony-recorder.s3.amazonaws.com/files/2026-01-13/037529af-fd7e-4419-a274-cb8785d7cbf0/ascreenshot_28e9c2d2a009447abfc1b90b310efba2_text_export.jpeg 3. Click the Table Options button and select Bulk Edit Options from the dropdown menu. https://colony-recorder.s3.amazonaws.com/files/2026-01-13/044c38c9-e0fb-4321-bdf6-4b5773a6d95c/ascreenshot_e53767d319e1484aae19d2ea8876f029_text_export.jpeg 4. The Bulk Edit modal window will open. Select a bulk edit action from the first dropdown menu. https://colony-recorder.s3.amazonaws.com/files/2026-01-13/91b87edd-e6f6-47f3-b1ce-5d9408d926f6/ascreenshot_63edfb32d78544a2be660f87b21baabb_text_export.jpeg 5. Select a status from the next dropdown menu if it is required to complete the bulk edit action. https://colony-recorder.s3.amazonaws.com/files/2026-01-13/3511e6c1-f4af-40f1-a368-67beb01598f5/ascreenshot_af64c6d56f974ad39e472cb712540827_text_export.jpeg 6. Click the Save changes button to submit the bulk edit request. https://colony-recorder.s3.amazonaws.com/files/2026-01-13/651f1468-165b-4577-b5c2-429abd3ce30c/ascreenshot_2fb447b7c58748faa41f293f156355ef_text_export.jpeg 7. A confirmation message will be displayed on the Collections page after the collections are edited. The updated collection metadata will also be displayed in the Collections table. https://colony-recorder.s3.amazonaws.com/files/2026-01-13/24fe9034-db6a-49bb-9387-289645f424ae/ascreenshot_cc224dfa35544590848ef8da3589736b_text_export.jpeg

1. External users can view and search public collections in an Aviary organization. To view the public collections in an organization, click the Collections link at the top of the organization’s homepage. https://colony-recorder.s3.amazonaws.com/files/2026-01-15/e45a351c-0213-4dab-b0aa-2ff47c557fbe/ascreenshot_907e69ca0bc94625b9c6670ef2eba4ac_text_export.jpeg 2. External users will see card images, collection names, and descriptions of the public collections on an organization’s collections page. Users can click a specific collection to view it in more detail or search for terms in the collections using the search bar. https://colony-recorder.s3.amazonaws.com/files/2026-01-15/87180bd4-8e78-4594-b27b-791a1cb1c07d/ascreenshot_72de927a4440479a9b425475bc75333c_text_export.jpeg 3. The collection page will be displayed according to its configurations, including the collection’s description, banner image, and display settings. Click the Read more about this collection button to display any additional metadata included in the collection description. https://colony-recorder.s3.amazonaws.com/files/2026-01-15/10cd7293-36f7-4ae1-ad11-16c31157ebde/ascreenshot_4a9c4e6344734e31b781bfa980685d9e_text_export.jpeg 4. Featured resources will be displayed at the top of the collection page. Click a resource’s title or thumbnail image to view its Resource Detail page. https://colony-recorder.s3.amazonaws.com/files/2026-01-15/556050be-944d-429f-9fc6-e488fe94fa02/ascreenshot_c6ee4ca19ef04bba8c809dba159c08ea_text_export.jpeg 5. Users can also search for terms within resources in the collection using the search bar. https://colony-recorder.s3.amazonaws.com/files/2026-01-15/133ea993-c1b7-432c-aaed-0d7cec1ef7b0/ascreenshot_35ba542e33b04f46bf8b8c5499d5be88_text_export.jpeg 6. Resources with matching terms will be listed in the search results. Users can access a resource directly from the search results by clicking its title or thumbnail image. Users may also access other resources in the collection by clicking the collection’s name in the search results to open the collection page. https://colony-recorder.s3.amazonaws.com/files/2026-01-15/af0545a0-52ad-4424-91f8-4fe35721c9e4/ascreenshot_96848c3b1eeb44308c739f808be244ac_text_export.jpeg See the Searching in Aviary page for more information about searching resources and collections.