Indexes 🆕

Aviary supports three standardized index formats. Organizations can choose one of these formats as their default index template in Aviary. It is also possibel to manually update an index to use a different format than the default template. WebVTT: Web Video Text Tracks format (https://www.w3.org/TR/webvtt1/) WebVTT files are plain text files encoded with the UTF-8 standard. The extension for WebVTT files is .vtt. WebVTT index files include: A line at the beginning of the index file that reads "WebVTT" (required) A title for each index segment (required) Time codes that identify the start and end times of each index segment (required) A blank line between each index segment (required) Additional descriptive information to be included in index segment metadata fields (optional) See an example Aviary WebVTT index template: OHMS: Oral History Metadata Synchronizer XML schema (https://www.avpreserve.com/nunncenter/ohms/ohms.xsd) OHMS XML files can be imported into Aviary resources to create indexes. When an OHMS XML file is used as an Aviary index, the resource-level descriptive metadata elements are ignored, and only the index data is imported. For more detailed information about the OHMS index format and schema, see this article: Indexing Interviews in OHMS: An Overview See an example OHMS XML index template: AES60-2011: AES standard for audio metadata (https://www.aes.org/standards/schemas/aes60-2011.xsd) XML files using the AES-60 2011 standard can be imported into Aviary resources to create indexes. The AES-60 standard was developed by the Audio Engineering Society to create consistent metadata guidelines for describing audio recordings. For more detailed information about the AES60-2011 standard, see this article: https://www.aes.org/standards/blog/2011/9/core-audio-metadata-aes60-2011-published See an example AES-60 index template: Index format metadata fields Each standardized index format offers different metadata fields that can be used to describe a media file. See the table below for a comparison of the metadata fields that are available when using WebVTT, OHMS, and AES-60 index formats in Aviary. Comparison of Aviary index formats

Updating an organization’s default Index Edit Template 1. To update an Aviary organization’s default index template, open the Organization tab in the admin menu. https://ajeuwbhvhr.cloudimg.io/https://colony-recorder.s3.amazonaws.com/files/2025-06-12/a41de204-d8ca-4e89-87ff-f6c3c17f52db/user_cropped_screenshot.png?tl_px=0,611&br_px=529,906&force_format=jpeg&q=100&width=529&wat_scale=47&wat=1&wat_opacity=0.7&wat_gravity=northwest&wat_url=https://colony-recorder.s3.us-west-1.amazonaws.com/images/watermarks/FB923C_standard.png&wat_pad=190,130 2. Click the Field Management link listed under the Organization tab. https://ajeuwbhvhr.cloudimg.io/https://colony-recorder.s3.amazonaws.com/files/2025-06-12/f6e51bd2-b3f5-4ae2-97e4-f62ddbdbb442/ascreenshot.jpeg?tl_px=1,657&br_px=575,977&force_format=jpeg&q=100&width=573&wat_scale=51&wat=1&wat_opacity=0.7&wat_gravity=northwest&wat_url=https://colony-recorder.s3.us-west-1.amazonaws.com/images/watermarks/FB923C_standard.png&wat_pad=93,134 3. The Fields Configuration page will open. Click the Index Fields Settings tab to display the Index Edit Template dropdown menu. https://ajeuwbhvhr.cloudimg.io/https://colony-recorder.s3.amazonaws.com/files/2025-06-12/2055419c-4c9b-4b1e-932a-b46bdc188c4c/user_cropped_screenshot.png?tl_px=26,121&br_px=651,470&force_format=jpeg&q=100&width=625&wat_scale=55&wat=1&wat_opacity=0.7&wat_gravity=northwest&wat_url=https://colony-recorder.s3.us-west-1.amazonaws.com/images/watermarks/FB923C_standard.png&wat_pad=497,170 4. The organization’s default index template will be displayed in the Index Edit Template dropdown menu. https://ajeuwbhvhr.cloudimg.io/https://colony-recorder.s3.amazonaws.com/files/2025-06-12/0a9630b5-a3d9-470e-811c-41467377063e/user_cropped_screenshot.png?tl_px=22,29&br_px=648,379&force_format=jpeg&q=100&width=625&wat_scale=55&wat=1&wat_opacity=0.7&wat_gravity=northwest&wat_url=https://colony-recorder.s3.us-west-1.amazonaws.com/images/watermarks/FB923C_standard.png&wat_pad=509,259 5. Click the Index Edit Template dropdown menu and select a different template from the list of options. https://ajeuwbhvhr.cloudimg.io/https://colony-recorder.s3.amazonaws.com/files/2025-06-12/1696a958-057e-465e-88a1-01efec671651/user_cropped_screenshot.png?tl_px=50,37&br_px=579,333&force_format=jpeg&q=100&width=529&wat_scale=47&wat=1&wat_opacity=0.7&wat_gravity=northwest&wat_url=https://colony-recorder.s3.us-west-1.amazonaws.com/images/watermarks/FB923C_standard.png&wat_pad=150,207 6. Click the Save button to update the Aviary organization’s default Index Edit Template. https://ajeuwbhvhr.cloudimg.io/https://colony-recorder.s3.amazonaws.com/files/2025-06-12/8888de57-1282-48ed-946c-fa082a814498/user_cropped_screenshot.png?tl_px=44,3&br_px=573,299&force_format=jpeg&q=100&width=529&wat_scale=47&wat=1&wat_opacity=0.7&wat_gravity=northwest&wat_url=https://colony-recorder.s3.us-west-1.amazonaws.com/images/watermarks/FB923C_standard.png&wat_pad=49,256 7. A confirmation message will be displayed on the Fields Configuration page after the default Index Edit Template has been updated. https://ajeuwbhvhr.cloudimg.io/https://colony-recorder.s3.amazonaws.com/files/2025-06-12/3df4cd3c-de44-4646-9b94-f93570dd4f16/user_cropped_screenshot.png?tl_px=1059,0&br_px=1441,214&force_format=jpeg&q=100&width=382&wat_scale=34&wat=1&wat_opacity=0.7&wat_gravity=northwest&wat_url=https://colony-recorder.s3.us-west-1.amazonaws.com/images/watermarks/FB923C_standard.png&wat_pad=167,78 Updating a collection’s default index edit template 1. To update an Aviary collection’s default index template, click the Collections tab in the admin menu. https://ajeuwbhvhr.cloudimg.io/https://colony-recorder.s3.amazonaws.com/files/2025-06-18/900813a9-ac77-4067-b609-0a4fe1e1375d/ascreenshot.jpeg?tl_px=3,175&br_px=629,524&force_format=jpeg&q=100&width=625&wat_scale=55&wat=1&wat_opacity=0.7&wat_gravity=northwest&wat_url=https://colony-recorder.s3.us-west-1.amazonaws.com/images/watermarks/FB923C_standard.png&wat_pad=65,176 2. Click the Edit button beside the collection that will be updated in the Collections table. https://ajeuwbhvhr.cloudimg.io/https://colony-recorder.s3.amazonaws.com/files/2025-06-18/11b5ce6e-0fe9-4591-9951-70eec22a1662/ascreenshot.jpeg?tl_px=1218,243&br_px=1906,628&force_format=jpeg&q=100&width=688&wat_scale=61&wat=1&wat_opacity=0.7&wat_gravity=northwest&wat_url=https://colony-recorder.s3.us-west-1.amazonaws.com/images/watermarks/FB923C_standard.png&wat_pad=548,257 3. The Edit Collection page will open. Click the Index Description tab to display the Index Edit Template dropdown menu. https://ajeuwbhvhr.cloudimg.io/https://colony-recorder.s3.amazonaws.com/files/2025-06-18/5246172f-e5cc-4312-bea7-4b0f24332144/user_cropped_screenshot.png?tl_px=248,235&br_px=1231,785&force_format=jpeg&q=100&width=983&wat_scale=87&wat=1&wat_opacity=0.7&wat_gravity=northwest&wat_url=https://colony-recorder.s3.us-west-1.amazonaws.com/images/watermarks/FB923C_standard.png&wat_pad=534,51 4. The organization’s default index template will be displayed in the Index Edit Template dropdown menu. https://ajeuwbhvhr.cloudimg.io/https://colony-recorder.s3.amazonaws.com/files/2025-06-18/b99a8642-f650-4f6f-842e-ad88a50cbd5f/ascreenshot.jpeg?tl_px=251,232&br_px=1234,781&force_format=jpeg&q=100&width=983&wat_scale=87&wat=1&wat_opacity=0.7&wat_gravity=northwest&wat_url=https://colony-recorder.s3.us-west-1.amazonaws.com/images/watermarks/FB923C_standard.png&wat_pad=509,178 5. Click the Index Edit Template dropdown menu and select a different template from the list of options. https://ajeuwbhvhr.cloudimg.io/https://colony-recorder.s3.amazonaws.com/files/2025-06-18/a2fc3257-2ad7-4cc0-949f-bf9bc5c08e80/ascreenshot.jpeg?tl_px=250,235&br_px=1233,785&force_format=jpeg&q=100&width=983&wat_scale=87&wat=1&wat_opacity=0.7&wat_gravity=northwest&wat_url=https://colony-recorder.s3.us-west-1.amazonaws.com/images/watermarks/FB923C_standard.png&wat_pad=479,224 6. Click the Update button at the bottom of the page to save changes to the Index Edit Template. https://ajeuwbhvhr.cloudimg.io/https://colony-recorder.s3.amazonaws.com/files/2025-06-18/32b5ca79-b986-4ebd-b136-602b263b5fc1/ascreenshot.jpeg?tl_px=1444,755&br_px=1902,1011&force_format=jpeg&q=100&width=459&wat_scale=40&wat=1&wat_opacity=0.7&wat_gravity=northwest&wat_url=https://colony-recorder.s3.us-west-1.amazonaws.com/images/watermarks/FB923C_standard.png&wat_pad=282,174 7. A confirmation message will be displayed after the default Index Edit Template has been updated. https://ajeuwbhvhr.cloudimg.io/https://colony-recorder.s3.amazonaws.com/files/2025-06-18/62e911b8-b4c6-4298-a184-4b66bf4d1784/ascreenshot.jpeg?tl_px=1443,107&br_px=1902,363&force_format=jpeg&q=100&width=459&wat_scale=40&wat=1&wat_opacity=0.7&wat_gravity=northwest&wat_url=https://colony-recorder.s3.us-west-1.amazonaws.com/images/watermarks/FB923C_standard.png&wat_pad=164,70 8. To reset the Index Edit Template back to the organization’s default template, click the Reset to Default Template button. A confirmation message will be displayed when the index template is reset. The organization’s default index template will be shown in the Index Edit Template dropdown menu. https://ajeuwbhvhr.cloudimg.io/https://colony-recorder.s3.amazonaws.com/files/2025-06-18/7830a67a-11cc-4c61-adfc-05f40659f8f7/ascreenshot.jpeg?tl_px=249,232&br_px=1109,713&force_format=jpeg&q=100&width=860&wat_scale=76&wat=1&wat_opacity=0.7&wat_gravity=northwest&wat_url=https://colony-recorder.s3.us-west-1.amazonaws.com/images/watermarks/FB923C_standard.png&wat_pad=266,257 Showing or hiding index segment metadata fields 1. Aviary admins can show or hide the metadata fields displayed in index segments for their organization or a specific collection using the Index Segment Metadata Fields table. https://ajeuwbhvhr.cloudimg.io/https://colony-recorder.s3.amazonaws.com/files/2025-06-12/50585bc9-d72d-4dcb-8ab7-20bd94e7e8ef/ascreenshot.jpeg?tl_px=277,189&br_px=1042,616&force_format=jpeg&q=100&width=764&wat_scale=68&wat=1&wat_opacity=0.7&wat_gravity=northwest&wat_url=https://colony-recorder.s3.us-west-1.amazonaws.com/images/watermarks/FB923C_standard.png&wat_pad=329,168 2. By default, Aviary displays all metadata fields in an index template. To prevent certain metadata fields from being displayed when viewing index segments, toggle the button next to the metadata field name in the Display column. https://ajeuwbhvhr.cloudimg.io/https://colony-recorder.s3.amazonaws.com/files/2025-06-12/a7d2dec2-af09-4da8-9f5e-31ec78a068f6/user_cropped_screenshot.png?tl_px=33,1&br_px=1409,770&force_format=jpeg&q=100&width=1120.0&wat=1&wat_opacity=0.7&wat_gravity=northwest&wat_url=https://colony-recorder.s3.us-west-1.amazonaws.com/images/watermarks/FB923C_standard.png&wat_pad=1002,363 3. A confirmation message will be displayed on the Fields Configuration page when the metadata field is updated. https://ajeuwbhvhr.cloudimg.io/https://colony-recorder.s3.amazonaws.com/files/2025-06-12/384ca4c5-5398-448e-9867-61c62b0ab771/ascreenshot.jpeg?tl_px=922,145&br_px=1905,694&force_format=jpeg&q=100&width=983&wat_scale=87&wat=1&wat_opacity=0.7&wat_gravity=northwest&wat_url=https://colony-recorder.s3.us-west-1.amazonaws.com/images/watermarks/FB923C_standard.png&wat_pad=639,16 4. After the metadata field has been hidden, the toggle button will move to the left and the color will change from dark blue to gray. https://ajeuwbhvhr.cloudimg.io/https://colony-recorder.s3.amazonaws.com/files/2025-06-12/a631e3f3-39a3-4316-ab2d-3a6e1f12effe/user_cropped_screenshot.png?tl_px=299,309&br_px=1676,1078&force_format=jpeg&q=100&width=1120.0&wat=1&wat_opacity=0.7&wat_gravity=northwest&wat_url=https://colony-recorder.s3.us-west-1.amazonaws.com/images/watermarks/FB923C_standard.png&wat_pad=996,264 5. The display settings cannot be changed for certain metadata fields. Fields that cannot be changed are noted with light blue toggle buttons that contain checkmarks. These fields cannot be changed because they are either not available in the selected Index Edit Template, or they are required fields, like Segment Title. https://ajeuwbhvhr.cloudimg.io/https://colony-recorder.s3.amazonaws.com/files/2025-06-12/db2309fb-33cc-43ca-b380-4f5062cfccf3/ascreenshot.jpeg?tl_px=1426,696&br_px=1884,952&force_format=jpeg&q=100&width=459&wat_scale=40&wat=1&wat_opacity=0.7&wat_gravity=northwest&wat_url=https://colony-recorder.s3.us-west-1.amazonaws.com/images/watermarks/FB923C_standard.png&wat_pad=129,52 Updating the index segment metadata fields’ display order 1. To change display order of metadata fields when viewing an index segment, click the vertical ellipsis (⋮) next to the metadata field name in the Index Segment Metadata Fields table. https://ajeuwbhvhr.cloudimg.io/https://colony-recorder.s3.amazonaws.com/files/2025-06-12/5d51fba5-a523-4370-9578-9e447a13494b/ascreenshot.jpeg?tl_px=248,231&br_px=1395,872&force_format=jpeg&q=100&width=1120.0&wat=1&wat_opacity=0.7&wat_gravity=northwest&wat_url=https://colony-recorder.s3.us-west-1.amazonaws.com/images/watermarks/FB923C_standard.png&wat_pad=49,470 2. Drag the metadata field to a new location in the Index Segment Metadata Fields table to reorder how the metadata fields will be displayed. https://ajeuwbhvhr.cloudimg.io/https://colony-recorder.s3.amazonaws.com/files/2025-06-12/9fc4658d-a1a1-46e6-bea6-2c3fc58c353d/user_cropped_screenshot.png?tl_px=248,227&br_px=1231,776&force_format=jpeg&q=100&width=983&wat_scale=87&wat=1&wat_opacity=0.7&wat_gravity=northwest&wat_url=https://colony-recorder.s3.us-west-1.amazonaws.com/images/watermarks/FB923C_standard.png&wat_pad=57,448 3. A confirmation message will be shown on the Fields Configuration page when the metadata field display order is updated. https://ajeuwbhvhr.cloudimg.io/https://colony-recorder.s3.amazonaws.com/files/2025-06-12/6c1cf6b8-929b-42f8-9c0c-3e64a29a9010/File.jpeg?tl_px=1217,108&br_px=1905,493&force_format=jpeg&q=100&width=688&wat_scale=61&wat=1&wat_opacity=0.7&wat_gravity=northwest&wat_url=https://colony-recorder.s3.us-west-1.amazonaws.com/images/watermarks/FB923C_standard.png&wat_pad=397,58 Assigning custom vocabularies to index segment metadata fields 1. Aviary organizations can add custom vocabularies to index segment metadata fields using the Index Segment Metadata Fields table. To add a custom vocabulary to a metadata field, click the Edit button in the Actions column beside the field name. https://ajeuwbhvhr.cloudimg.io/https://colony-recorder.s3.amazonaws.com/files/2025-06-13/dff2e564-ac57-4683-9809-0461508f5de0/user_cropped_screenshot.png?tl_px=0,93&br_px=2518,1632&force_format=jpeg&q=100&width=1120.0&wat=1&wat_opacity=0.7&wat_gravity=northwest&wat_url=https://colony-recorder.s3.us-west-1.amazonaws.com/images/watermarks/FB923C_standard.png&wat_pad=959,254 2. If the metadata field has already been updated with a custom vocabulary, the terms will be displayed in the Custom Vocabulary text box. Click the Edit Vocabulary button to edit existing terms or add new custom vocabulary terms to the metadata field. https://ajeuwbhvhr.cloudimg.io/https://colony-recorder.s3.amazonaws.com/files/2025-06-13/d48faa6a-8b91-48cc-a78c-78a27aef61d6/ascreenshot.jpeg?tl_px=498,539&br_px=2464,1637&force_format=jpeg&q=100&width=1120.0&wat=1&wat_opacity=0.7&wat_gravity=northwest&wat_url=https://colony-recorder.s3.us-west-1.amazonaws.com/images/watermarks/FB923C_standard.png&wat_pad=916,192 3. If a custom vocabulary has already been assigned to the metadata field, choose whether to overwrite the existing vocabulary or append the updated terms to the current vocabulary using the Action dropdown menu. https://ajeuwbhvhr.cloudimg.io/https://colony-recorder.s3.amazonaws.com/files/2025-06-13/222dee14-4f3c-4814-8796-1d749b4c67c5/user_cropped_screenshot.png?tl_px=0,1&br_px=1528,856&force_format=jpeg&q=100&width=1120.0&wat=1&wat_opacity=0.7&wat_gravity=northwest&wat_url=https://colony-recorder.s3.us-west-1.amazonaws.com/images/watermarks/FB923C_standard.png&wat_pad=252,219 4. Enter the vocabulary terms in the Vocabulary text box. https://ajeuwbhvhr.cloudimg.io/https://colony-recorder.s3.amazonaws.com/files/2025-06-13/73883f4b-9ac3-452c-87a0-7d2296e5a46f/ascreenshot.jpeg?tl_px=281,236&br_px=2246,1335&force_format=jpeg&q=100&width=1120.0&wat=1&wat_opacity=0.7&wat_gravity=northwest&wat_url=https://colony-recorder.s3.us-west-1.amazonaws.com/images/watermarks/FB923C_standard.png&wat_pad=1265,436 5. Click the Yes button to save the custom vocabulary terms. https://ajeuwbhvhr.cloudimg.io/https://colony-recorder.s3.amazonaws.com/files/2025-06-13/2ab586f9-de54-47a8-be62-0041d4dd2618/user_cropped_screenshot.png?tl_px=0,240&br_px=2752,1779&force_format=jpeg&q=100&width=1120.0&wat=1&wat_opacity=0.7&wat_gravity=northwest&wat_url=https://colony-recorder.s3.us-west-1.amazonaws.com/images/watermarks/FB923C_standard.png&wat_pad=1008,299 6. A confirmation message will be displayed when the vocabulary is updated. https://ajeuwbhvhr.cloudimg.io/https://colony-recorder.s3.amazonaws.com/files/2025-06-13/3d056e4c-6dca-4aa2-838d-4c6f42971d64/ascreenshot.jpeg?tl_px=1965,302&br_px=3024,893&force_format=jpeg&q=100&width=1058&wat_scale=94&wat=1&wat_opacity=0.7&wat_gravity=northwest&wat_url=https://colony-recorder.s3.us-west-1.amazonaws.com/images/watermarks/FB923C_standard.png&wat_pad=694,78 7. Custom vocabulary terms assigned to an index segment metadata field will be available to users when editing an index segment. https://ajeuwbhvhr.cloudimg.io/https://colony-recorder.s3.amazonaws.com/files/2025-06-13/e0fb24ee-55fd-49ac-a999-e4973f6aeb04/ascreenshot.jpeg?tl_px=498,743&br_px=2464,1842&force_format=jpeg&q=100&width=1120.0&wat=1&wat_opacity=0.7&wat_gravity=northwest&wat_url=https://colony-recorder.s3.us-west-1.amazonaws.com/images/watermarks/FB923C_standard.png&wat_pad=598,63 8. Click the Vocabulary dropdown menu to select a custom vocabulary term from the assigned index segment metadata field. https://ajeuwbhvhr.cloudimg.io/https://colony-recorder.s3.amazonaws.com/files/2025-06-13/a5fe41c7-4fd3-4036-a01f-9709b555b7ec/ascreenshot.jpeg?tl_px=449,698&br_px=2415,1797&force_format=jpeg&q=100&width=1120.0&wat=1&wat_opacity=0.7&wat_gravity=northwest&wat_url=https://colony-recorder.s3.us-west-1.amazonaws.com/images/watermarks/FB923C_standard.png&wat_pad=620,104 Assigning a thesaurus to index segment metadata fields Aviary organizations can import a custom thesaurus and assign it to an index segment metadata field. Aviary organizations can also assign the default Library of Congress Subject Headings or American Folklore Society Ethnographic Thesaurus to index segment metadata fields. Using a custom thesaurus allows organizations to follow a controlled vocabulary when creating and editing Aviary index segments. For more information about importing, editing, and assigning a custom thesaurus to index segment metadata fields, see: /_suNL8

To view a media file that has already been indexed, go to the Resource Detail page for the corresponding resource.https://ajeuwbhvhr.cloudimg.io/https://colony-recorder.s3.amazonaws.com/files/2025-05-15/0748f94c-c547-4ad2-911e-bcc5274da112/ascreenshot.jpeg?tl_px=133,207&br_px=1510,976&force_format=jpeg&q=100&width=1120.0&wat=1&wat_opacity=0.7&wat_gravity=northwest&wat_url=https://colony-recorder.s3.us-west-1.amazonaws.com/images/watermarks/FB923C_standard.png&wat_pad=369,9 If more than one media file is associated with the resource, select which media file to view in the Media File carousel. https://ajeuwbhvhr.cloudimg.io/colony-recorder.s3.amazonaws.com/files/2025-01-30/244ee06c-fec8-447e-8672-1480b63d8b26/ascreenshot.jpeg?tl_px=0,198&br_px=1376,968&force_format=jpeg&q=100&width=1120.0&wat=1&wat_opacity=0.7&wat_gravity=northwest&wat_url=https://colony-recorder.s3.us-west-1.amazonaws.com/images/watermarks/FB923C_standard.png&wat_pad=402,371 Click the Index tab at the top of the Resource Detail sidebar.https://ajeuwbhvhr.cloudimg.io/https://colony-recorder.s3.amazonaws.com/files/2025-06-13/4c09d185-ffea-446d-ab9d-03a98209d9b8/ascreenshot.jpeg?tl_px=1043,224&br_px=1903,704&force_format=jpeg&q=100&width=860&wat_scale=76&wat=1&wat_opacity=0.7&wat_gravity=northwest&wat_url=https://colony-recorder.s3.us-west-1.amazonaws.com/images/watermarks/FB923C_standard.png&wat_pad=279,75 If multiple indexes are associated with a media file, use the Indexes dropdown menu to select an index to view.https://ajeuwbhvhr.cloudimg.io/https://colony-recorder.s3.amazonaws.com/files/2025-06-13/af36d642-08dc-44c1-a70f-b6efcda7885d/ascreenshot.jpeg?tl_px=1045,229&br_px=1905,710&force_format=jpeg&q=100&width=860&wat_scale=76&wat=1&wat_opacity=0.7&wat_gravity=northwest&wat_url=https://colony-recorder.s3.us-west-1.amazonaws.com/images/watermarks/FB923C_standard.png&wat_pad=526,242 Click the Auto Scroll with Media checkbox to enable autoscrolling in the index. If Auto Scroll with Media is enabled, index segments will be highlighted and automatically follow the synched time codes when the media file is playing.https://ajeuwbhvhr.cloudimg.io/https://colony-recorder.s3.amazonaws.com/files/2025-06-13/e588e66b-58f1-4e8f-8fdd-55863a5aaf0f/ascreenshot.jpeg?tl_px=915,247&br_px=1898,796&force_format=jpeg&q=100&width=983&wat_scale=87&wat=1&wat_opacity=0.7&wat_gravity=northwest&wat_url=https://colony-recorder.s3.us-west-1.amazonaws.com/images/watermarks/FB923C_standard.png&wat_pad=302,83 Clicking a timecode that is synched with an index segment will skip to that time in the media player and continue playing the content.https://ajeuwbhvhr.cloudimg.io/https://colony-recorder.s3.amazonaws.com/files/2025-06-13/8a81a67a-c65f-47e3-b94a-f9180f085f2c/ascreenshot.jpeg?tl_px=530,234&br_px=1906,1003&force_format=jpeg&q=100&width=1120.0&wat=1&wat_opacity=0.7&wat_gravity=northwest&wat_url=https://colony-recorder.s3.us-west-1.amazonaws.com/images/watermarks/FB923C_standard.png&wat_pad=590,298

To manually create an index in Aviary, go to the Resource Detail page for the resource that will be indexed.https://ajeuwbhvhr.cloudimg.io/https://colony-recorder.s3.amazonaws.com/files/2025-05-15/0748f94c-c547-4ad2-911e-bcc5274da112/ascreenshot.jpeg?tl_px=133,207&br_px=1510,976&force_format=jpeg&q=100&width=1120.0&wat=1&wat_opacity=0.7&wat_gravity=northwest&wat_url=https://colony-recorder.s3.us-west-1.amazonaws.com/images/watermarks/FB923C_standard.png&wat_pad=369,9 If more than one media file is associated with the resource, select which media file to index in the Media File carousel. https://ajeuwbhvhr.cloudimg.io/colony-recorder.s3.amazonaws.com/files/2025-01-30/244ee06c-fec8-447e-8672-1480b63d8b26/ascreenshot.jpeg?tl_px=0,198&br_px=1376,968&force_format=jpeg&q=100&width=1120.0&wat=1&wat_opacity=0.7&wat_gravity=northwest&wat_url=https://colony-recorder.s3.us-west-1.amazonaws.com/images/watermarks/FB923C_standard.png&wat_pad=402,371 Click the Index tab.https://ajeuwbhvhr.cloudimg.io/https://colony-recorder.s3.amazonaws.com/files/2025-05-15/bfc3a028-6248-4d03-b852-1cde3b2a6018/ascreenshot.jpeg?tl_px=897,244&br_px=1880,793&force_format=jpeg&q=100&width=983&wat_scale=87&wat=1&wat_opacity=0.7&wat_gravity=northwest&wat_url=https://colony-recorder.s3.us-west-1.amazonaws.com/images/watermarks/FB923C_standard.png&wat_pad=414,48 Select “Create new index” from the dropdown menu.https://ajeuwbhvhr.cloudimg.io/https://colony-recorder.s3.amazonaws.com/files/2025-06-04/3f0c1a11-90eb-4c25-91c8-09569ce53a0e/ascreenshot.jpeg?tl_px=272,306&br_px=3024,1845&force_format=jpeg&q=100&width=1120.0&wat=1&wat_opacity=0.7&wat_gravity=northwest&wat_url=https://colony-recorder.s3.us-west-1.amazonaws.com/images/watermarks/FB923C_standard.png&wat_pad=959,276 The Create Index page will open. The new index will automatically be formatted using the organization’s default template. To use another format for the index, choose a different template from the Index Template dropdown menu.https://ajeuwbhvhr.cloudimg.io/https://colony-recorder.s3.amazonaws.com/files/2025-06-04/908610c3-4dad-48de-af8d-57f45cc04b0a/user_cropped_screenshot.png?tl_px=271,0&br_px=3024,1460&force_format=jpeg&q=100&width=1120.0&wat=1&wat_opacity=0.7&wat_gravity=northwest&wat_url=https://colony-recorder.s3.us-west-1.amazonaws.com/images/watermarks/FB923C_standard.png&wat_pad=993,11 To reset the new index back to the organization’s default template, click the Reset to Default Template button.https://ajeuwbhvhr.cloudimg.io/https://colony-recorder.s3.amazonaws.com/files/2025-06-04/17178122-5908-482f-89ad-446bc23425f6/user_cropped_screenshot.png?tl_px=271,0&br_px=3024,1478&force_format=jpeg&q=100&width=1120.0&wat=1&wat_opacity=0.7&wat_gravity=northwest&wat_url=https://colony-recorder.s3.us-west-1.amazonaws.com/images/watermarks/FB923C_standard.png&wat_pad=917,38 Begin playing the media file until it reaches a segment in the recording that will be indexed.https://ajeuwbhvhr.cloudimg.io/https://colony-recorder.s3.amazonaws.com/files/2025-06-04/914061e4-70be-40a1-b9f7-013b9fa768b0/user_cropped_screenshot.png?tl_px=271,0&br_px=3024,1471&force_format=jpeg&q=100&width=1120.0&wat=1&wat_opacity=0.7&wat_gravity=northwest&wat_url=https://colony-recorder.s3.us-west-1.amazonaws.com/images/watermarks/FB923C_standard.png&wat_pad=819,208 Click the Add Index Segment button.https://ajeuwbhvhr.cloudimg.io/https://colony-recorder.s3.amazonaws.com/files/2025-06-04/3271abac-006a-451e-b94c-f7d1fa9ae43c/user_cropped_screenshot.png?tl_px=272,0&br_px=3024,1477&force_format=jpeg&q=100&width=1120.0&wat=1&wat_opacity=0.7&wat_gravity=northwest&wat_url=https://colony-recorder.s3.us-west-1.amazonaws.com/images/watermarks/FB923C_standard.png&wat_pad=810,359 The New Index Segment page will display metadata fields to complete for the segment. Each index segment is required to have a Segment Title. Enter a title for the index segment.https://ajeuwbhvhr.cloudimg.io/https://colony-recorder.s3.amazonaws.com/files/2025-06-04/216f90f7-2f19-49b4-b1d2-91c78e0198f3/user_cropped_screenshot.png?tl_px=271,2&br_px=3024,1541&force_format=jpeg&q=100&width=1120.0&wat=1&wat_opacity=0.7&wat_gravity=northwest&wat_url=https://colony-recorder.s3.us-west-1.amazonaws.com/images/watermarks/FB923C_standard.png&wat_pad=273,112 Additional metadata fields are displayed in the index segment according to the index template that is being used. Enter any additional descriptive information for the index segment in the metadata fields.https://ajeuwbhvhr.cloudimg.io/https://colony-recorder.s3.amazonaws.com/files/2025-06-04/32b3cb1f-7e22-41a7-83b7-5d0764f1f00d/ascreenshot.jpeg?tl_px=271,422&br_px=3024,1961&force_format=jpeg&q=100&width=1120.0&wat=1&wat_opacity=0.7&wat_gravity=northwest&wat_url=https://colony-recorder.s3.us-west-1.amazonaws.com/images/watermarks/FB923C_standard.png&wat_pad=468,200 To continue listening to the media file while creating an index segment, click Play in the media viewer.https://ajeuwbhvhr.cloudimg.io/https://colony-recorder.s3.amazonaws.com/files/2025-06-04/9a76101d-b397-4fbe-8ece-fb48d127c3b4/user_cropped_screenshot.png?tl_px=271,0&br_px=3024,1470&force_format=jpeg&q=100&width=1120.0&wat=1&wat_opacity=0.7&wat_gravity=northwest&wat_url=https://colony-recorder.s3.us-west-1.amazonaws.com/images/watermarks/FB923C_standard.png&wat_pad=811,206 To adjust the start time of the index segment, click the Set Time button while the media is playing.https://ajeuwbhvhr.cloudimg.io/https://colony-recorder.s3.amazonaws.com/files/2025-06-04/41b13e72-7714-4e9d-b8d3-c7dc53ff1ab5/user_cropped_screenshot.png?tl_px=1058,206&br_px=3023,1305&force_format=jpeg&q=100&width=1120.0&wat=1&wat_opacity=0.7&wat_gravity=northwest&wat_url=https://colony-recorder.s3.us-west-1.amazonaws.com/images/watermarks/FB923C_standard.png&wat_pad=622,418 To adjust the end time of the index segment, click the Set Time button while the media is playing.https://ajeuwbhvhr.cloudimg.io/https://colony-recorder.s3.amazonaws.com/files/2025-06-04/65622543-0c70-4fae-92a3-97944aeac761/user_cropped_screenshot.png?tl_px=272,0&br_px=3024,1467&force_format=jpeg&q=100&width=1120.0&wat=1&wat_opacity=0.7&wat_gravity=northwest&wat_url=https://colony-recorder.s3.us-west-1.amazonaws.com/images/watermarks/FB923C_standard.png&wat_pad=1004,379 Click the arrow beside the Save button to show options for saving the index segment. Choosing “Save” will save the index segment and remain on the current page. “Save & Close” will save the index segment, close the current page, and return to the main index. “Save & Create New” will save the index segment and create a new index segment to edit.https://ajeuwbhvhr.cloudimg.io/https://colony-recorder.s3.amazonaws.com/files/2025-06-04/9f279e3b-a45b-4a24-bcdb-c4e57b8a93fc/user_cropped_screenshot.png?tl_px=1773,890&br_px=3024,1589&force_format=jpeg&q=100&width=1120.0&wat=1&wat_opacity=0.7&wat_gravity=northwest&wat_url=https://colony-recorder.s3.us-west-1.amazonaws.com/images/watermarks/FB923C_standard.png&wat_pad=929,312 Click the Save button.https://ajeuwbhvhr.cloudimg.io/https://colony-recorder.s3.amazonaws.com/files/2025-06-04/7f8a8ee4-02eb-45c1-a783-dadad900da1c/ascreenshot.jpeg?tl_px=272,425&br_px=3024,1964&force_format=jpeg&q=100&width=1120.0&wat=1&wat_opacity=0.7&wat_gravity=northwest&wat_url=https://colony-recorder.s3.us-west-1.amazonaws.com/images/watermarks/FB923C_standard.png&wat_pad=972,316 A confirmation message will be displayed when the index segment is saved.https://ajeuwbhvhr.cloudimg.io/https://colony-recorder.s3.amazonaws.com/files/2025-06-04/f2e38c7b-b852-4bfa-82b6-7146507d8b39/user_cropped_screenshot.png?tl_px=1058,2&br_px=3023,1100&force_format=jpeg&q=100&width=1120.0&wat=1&wat_opacity=0.7&wat_gravity=northwest&wat_url=https://colony-recorder.s3.us-west-1.amazonaws.com/images/watermarks/FB923C_standard.png&wat_pad=668,55 Click Return To Index to view the saved index.https://ajeuwbhvhr.cloudimg.io/https://colony-recorder.s3.amazonaws.com/files/2025-06-04/64a0e6a5-475b-4a83-8fc2-840fd53f6b5c/ascreenshot.jpeg?tl_px=1058,248&br_px=3023,1347&force_format=jpeg&q=100&width=1120.0&wat=1&wat_opacity=0.7&wat_gravity=northwest&wat_url=https://colony-recorder.s3.us-west-1.amazonaws.com/images/watermarks/FB923C_standard.png&wat_pad=991,177 Click the arrow beside the index segment title to expand the segment.https://ajeuwbhvhr.cloudimg.io/https://colony-recorder.s3.amazonaws.com/files/2025-06-04/12ad6096-58a3-4682-96a1-766e29b9bfe3/user_cropped_screenshot.png?tl_px=271,0&br_px=3024,1482&force_format=jpeg&q=100&width=1120.0&wat=1&wat_opacity=0.7&wat_gravity=northwest&wat_url=https://colony-recorder.s3.us-west-1.amazonaws.com/images/watermarks/FB923C_standard.png&wat_pad=102,126 The expanded index segment will display additional metadata. Click the arrow again to close the segment.https://ajeuwbhvhr.cloudimg.io/https://colony-recorder.s3.amazonaws.com/files/2025-06-04/146a4454-acc0-4c59-b207-7560af04bf87/user_cropped_screenshot.png?tl_px=501,37&br_px=2467,1136&force_format=jpeg&q=100&width=1120.0&wat=1&wat_opacity=0.7&wat_gravity=northwest&wat_url=https://colony-recorder.s3.us-west-1.amazonaws.com/images/watermarks/FB923C_standard.png&wat_pad=29,166 Continue playing the media file. Click the Add Index Segment button to create another index segment at the desired time. Continue adding index segments until the media file has been indexed completely.https://ajeuwbhvhr.cloudimg.io/https://colony-recorder.s3.amazonaws.com/files/2025-06-04/23ce9012-d706-4c1b-b030-969987d33b47/user_cropped_screenshot.png?tl_px=272,0&br_px=3024,1482&force_format=jpeg&q=100&width=1120.0&wat=1&wat_opacity=0.7&wat_gravity=northwest&wat_url=https://colony-recorder.s3.us-west-1.amazonaws.com/images/watermarks/FB923C_standard.png&wat_pad=817,203

To request an automated index in Aviary, go to the Resource Detail page for the resource that will be indexed.https://ajeuwbhvhr.cloudimg.io/https://colony-recorder.s3.amazonaws.com/files/2025-05-15/0748f94c-c547-4ad2-911e-bcc5274da112/ascreenshot.jpeg?tl_px=133,207&br_px=1510,976&force_format=jpeg&q=100&width=1120.0&wat=1&wat_opacity=0.7&wat_gravity=northwest&wat_url=https://colony-recorder.s3.us-west-1.amazonaws.com/images/watermarks/FB923C_standard.png&wat_pad=369,9 If more than one media file is associated with the resource, select the media file to be indexed in the Media File carousel. https://ajeuwbhvhr.cloudimg.io/colony-recorder.s3.amazonaws.com/files/2025-01-30/244ee06c-fec8-447e-8672-1480b63d8b26/ascreenshot.jpeg?tl_px=0,198&br_px=1376,968&force_format=jpeg&q=100&width=1120.0&wat=1&wat_opacity=0.7&wat_gravity=northwest&wat_url=https://colony-recorder.s3.us-west-1.amazonaws.com/images/watermarks/FB923C_standard.png&wat_pad=402,371 Click the Index tab.https://ajeuwbhvhr.cloudimg.io/https://colony-recorder.s3.amazonaws.com/files/2025-05-15/bfc3a028-6248-4d03-b852-1cde3b2a6018/ascreenshot.jpeg?tl_px=897,244&br_px=1880,793&force_format=jpeg&q=100&width=983&wat_scale=87&wat=1&wat_opacity=0.7&wat_gravity=northwest&wat_url=https://colony-recorder.s3.us-west-1.amazonaws.com/images/watermarks/FB923C_standard.png&wat_pad=414,48 Click the vertical ellipsis (⋮) in the Index tab.https://ajeuwbhvhr.cloudimg.io/https://colony-recorder.s3.amazonaws.com/files/2025-05-15/73ff56a1-1ccd-4574-b5b0-1bda7502a69a/ascreenshot.jpeg?tl_px=773,290&br_px=1920,931&force_format=jpeg&q=100&width=1120.0&wat=1&wat_opacity=0.7&wat_gravity=northwest&wat_url=https://colony-recorder.s3.us-west-1.amazonaws.com/images/watermarks/FB923C_standard.png&wat_pad=1019,83 Select “Request new index” from the dropdown menu.https://ajeuwbhvhr.cloudimg.io/https://colony-recorder.s3.amazonaws.com/files/2025-05-15/63a8700f-1a76-48c9-882b-ead6eefe796a/ascreenshot.jpeg?tl_px=773,247&br_px=1920,888&force_format=jpeg&q=100&width=1120.0&wat=1&wat_opacity=0.7&wat_gravity=northwest&wat_url=https://colony-recorder.s3.us-west-1.amazonaws.com/images/watermarks/FB923C_standard.png&wat_pad=946,171 Click “AssemblyAI”.https://ajeuwbhvhr.cloudimg.io/https://colony-recorder.s3.amazonaws.com/files/2025-05-15/f45686e2-efdc-4144-bc89-d517717ede9e/ascreenshot.jpeg?tl_px=544,117&br_px=1920,886&force_format=jpeg&q=100&width=1120.0&wat=1&wat_opacity=0.7&wat_gravity=northwest&wat_url=https://colony-recorder.s3.us-west-1.amazonaws.com/images/watermarks/FB923C_standard.png&wat_pad=930,277 The Request Index modal window will open. Select the language of the recording that will be indexed.https://ajeuwbhvhr.cloudimg.io/https://colony-recorder.s3.amazonaws.com/files/2025-05-15/26acc165-7762-4404-abf2-dcb60660666e/ascreenshot.jpeg?tl_px=568,117&br_px=1333,544&force_format=jpeg&q=100&width=764&wat_scale=68&wat=1&wat_opacity=0.7&wat_gravity=northwest&wat_url=https://colony-recorder.s3.us-west-1.amazonaws.com/images/watermarks/FB923C_standard.png&wat_pad=417,127 Review the duration of the media file and the price of the index job. Click the Create Index Job button to submit the automated index request. A confirmation message for the request will be displayed on the Resource Detail page.https://ajeuwbhvhr.cloudimg.io/https://colony-recorder.s3.amazonaws.com/files/2025-05-15/17821c87-73e9-4ce9-81bf-3f5423f57c49/ascreenshot.jpeg?tl_px=554,116&br_px=1318,543&force_format=jpeg&q=100&width=764&wat_scale=68&wat=1&wat_opacity=0.7&wat_gravity=northwest&wat_url=https://colony-recorder.s3.us-west-1.amazonaws.com/images/watermarks/FB923C_standard.png&wat_pad=542,348 Note: Generating an automated index is a two-step process. Any organizational user can request an automated index, but organizational owners must approve the pending requests. See the Approving automated metadata requests section of the Automated Metadata user guide for the steps to approve pending requests. Reviewing an automated index: After the automated metadata request has been approved and the AssemblyAI index is complete, return to the Resource Detail page for the resource that was indexed.https://ajeuwbhvhr.cloudimg.io/https://colony-recorder.s3.amazonaws.com/files/2025-05-15/0748f94c-c547-4ad2-911e-bcc5274da112/ascreenshot.jpeg?tl_px=133,207&br_px=1510,976&force_format=jpeg&q=100&width=1120.0&wat=1&wat_opacity=0.7&wat_gravity=northwest&wat_url=https://colony-recorder.s3.us-west-1.amazonaws.com/images/watermarks/FB923C_standard.png&wat_pad=369,9 If more than one media file is associated with the resource, select the media file that was indexed in the Media File carousel. https://ajeuwbhvhr.cloudimg.io/colony-recorder.s3.amazonaws.com/files/2025-01-30/244ee06c-fec8-447e-8672-1480b63d8b26/ascreenshot.jpeg?tl_px=0,198&br_px=1376,968&force_format=jpeg&q=100&width=1120.0&wat=1&wat_opacity=0.7&wat_gravity=northwest&wat_url=https://colony-recorder.s3.us-west-1.amazonaws.com/images/watermarks/FB923C_standard.png&wat_pad=402,371 Click the Index tab.https://ajeuwbhvhr.cloudimg.io/https://colony-recorder.s3.amazonaws.com/files/2025-05-15/bfc3a028-6248-4d03-b852-1cde3b2a6018/ascreenshot.jpeg?tl_px=897,244&br_px=1880,793&force_format=jpeg&q=100&width=983&wat_scale=87&wat=1&wat_opacity=0.7&wat_gravity=northwest&wat_url=https://colony-recorder.s3.us-west-1.amazonaws.com/images/watermarks/FB923C_standard.png&wat_pad=414,48 If the media file has more than one index associated with it, select the AssemblyAI index from the Indexes dropdown menu.https://ajeuwbhvhr.cloudimg.io/https://colony-recorder.s3.amazonaws.com/files/2025-05-15/cd4ec77e-d574-4ad4-810a-0fc439291a33/ascreenshot.jpeg?tl_px=773,246&br_px=1920,887&force_format=jpeg&q=100&width=1120.0&wat=1&wat_opacity=0.7&wat_gravity=northwest&wat_url=https://colony-recorder.s3.us-west-1.amazonaws.com/images/watermarks/FB923C_standard.png&wat_pad=713,169 Review the automated index segment titles, descriptions, and timestamps for accuracy.https://ajeuwbhvhr.cloudimg.io/https://colony-recorder.s3.amazonaws.com/files/2025-05-15/a110b14c-2d33-4c8c-9e6a-f254025a598b/ascreenshot.jpeg?tl_px=773,246&br_px=1920,887&force_format=jpeg&q=100&width=1120.0&wat=1&wat_opacity=0.7&wat_gravity=northwest&wat_url=https://colony-recorder.s3.us-west-1.amazonaws.com/images/watermarks/FB923C_standard.png&wat_pad=643,127 Edit the metadata in the index as necessary. See the Manually editing an index page to learn more about editing an index. Note: Aviary recommends reviewing and editing automated indexes for accuracy before making the content available to users.

To upload an index, go to the Resource Detail page for the resource that will be indexed.https://ajeuwbhvhr.cloudimg.io/colony-recorder.s3.amazonaws.com/files/2025-01-30/cda3d429-e233-49a7-bb0e-b26c70d66d95/ascreenshot.jpeg?tl_px=0,0&br_px=1376,769&force_format=jpeg&q=100&width=1120.0&wat=1&wat_opacity=0.7&wat_gravity=northwest&wat_url=https://colony-recorder.s3.us-west-1.amazonaws.com/images/watermarks/FB923C_standard.png&wat_pad=508,93 If more than one media file is associated with the resource, select the media file to be indexed in the Media File carousel. https://ajeuwbhvhr.cloudimg.io/colony-recorder.s3.amazonaws.com/files/2025-01-30/244ee06c-fec8-447e-8672-1480b63d8b26/ascreenshot.jpeg?tl_px=0,198&br_px=1376,968&force_format=jpeg&q=100&width=1120.0&wat=1&wat_opacity=0.7&wat_gravity=northwest&wat_url=https://colony-recorder.s3.us-west-1.amazonaws.com/images/watermarks/FB923C_standard.png&wat_pad=402,371 Click the Index tab at the top of the Resource Detail sidebar.https://ajeuwbhvhr.cloudimg.io/https://colony-recorder.s3.amazonaws.com/files/2025-06-13/d16c2e1e-6716-4479-b26c-fb72120dfe1c/ascreenshot.jpeg?tl_px=907,241&br_px=1890,790&force_format=jpeg&q=100&width=983&wat_scale=87&wat=1&wat_opacity=0.7&wat_gravity=northwest&wat_url=https://colony-recorder.s3.us-west-1.amazonaws.com/images/watermarks/FB923C_standard.png&wat_pad=409,60 Click the vertical ellipsis (⋮) in the Index menu.https://ajeuwbhvhr.cloudimg.io/https://colony-recorder.s3.amazonaws.com/files/2025-06-13/0ca28bda-7c9e-439e-94d5-14dc50765cca/ascreenshot.jpeg?tl_px=914,226&br_px=1897,776&force_format=jpeg&q=100&width=983&wat_scale=87&wat=1&wat_opacity=0.7&wat_gravity=northwest&wat_url=https://colony-recorder.s3.us-west-1.amazonaws.com/images/watermarks/FB923C_standard.png&wat_pad=899,161 Select “Upload another index” from the dropdown menu.https://ajeuwbhvhr.cloudimg.io/https://colony-recorder.s3.amazonaws.com/files/2025-06-13/9d9d9a17-e87d-4b66-aff0-950cfe9d386d/ascreenshot.jpeg?tl_px=924,243&br_px=1907,792&force_format=jpeg&q=100&width=983&wat_scale=87&wat=1&wat_opacity=0.7&wat_gravity=northwest&wat_url=https://colony-recorder.s3.us-west-1.amazonaws.com/images/watermarks/FB923C_standard.png&wat_pad=829,210 Click “Select File” and choose the index file to upload from local storage.https://ajeuwbhvhr.cloudimg.io/https://colony-recorder.s3.amazonaws.com/files/2025-06-13/bb3b9b21-c24f-4c2b-bda0-bb788d67b4cf/ascreenshot.jpeg?tl_px=202,103&br_px=1579,872&force_format=jpeg&q=100&width=1120.0&wat=1&wat_opacity=0.7&wat_gravity=northwest&wat_url=https://colony-recorder.s3.us-west-1.amazonaws.com/images/watermarks/FB923C_standard.png&wat_pad=519,113 If the index is formatted as an AES-60 XML file, click the Is AES-60 XML checkbox. If the index is formatted as a WebVTT or OHMS XML file, leave the checkbox blank.https://ajeuwbhvhr.cloudimg.io/https://colony-recorder.s3.amazonaws.com/files/2025-06-13/217c920c-73f1-4bc8-9a21-ffd6742c6f97/ascreenshot.jpeg?tl_px=229,107&br_px=1605,876&force_format=jpeg&q=100&width=1120.0&wat=1&wat_opacity=0.7&wat_gravity=northwest&wat_url=https://colony-recorder.s3.us-west-1.amazonaws.com/images/watermarks/FB923C_standard.png&wat_pad=370,166 Enter a title for the index in the Assign a title to this index field.https://ajeuwbhvhr.cloudimg.io/https://colony-recorder.s3.amazonaws.com/files/2025-06-13/c9a5c7fa-4807-4b67-b5bf-c5be096db414/user_cropped_screenshot.png?tl_px=231,107&br_px=1607,876&force_format=jpeg&q=100&width=1120.0&wat=1&wat_opacity=0.7&wat_gravity=northwest&wat_url=https://colony-recorder.s3.us-west-1.amazonaws.com/images/watermarks/FB923C_standard.png&wat_pad=418,265 Enter a description for the index in the Description field.https://ajeuwbhvhr.cloudimg.io/https://colony-recorder.s3.amazonaws.com/files/2025-06-13/bac01583-8d5a-4774-ae3e-e644595db33e/user_cropped_screenshot.png?tl_px=248,108&br_px=1625,877&force_format=jpeg&q=100&width=1120.0&wat=1&wat_opacity=0.7&wat_gravity=northwest&wat_url=https://colony-recorder.s3.us-west-1.amazonaws.com/images/watermarks/FB923C_standard.png&wat_pad=506,350 Click the Add Metadata Field button to include additional index metadata fields.https://ajeuwbhvhr.cloudimg.io/https://colony-recorder.s3.amazonaws.com/files/2025-06-13/9f69983c-8bf3-4a55-bed8-d3203e3a7820/File.jpeg?tl_px=224,105&br_px=1601,874&force_format=jpeg&q=100&width=1120.0&wat=1&wat_opacity=0.7&wat_gravity=northwest&wat_url=https://colony-recorder.s3.us-west-1.amazonaws.com/images/watermarks/FB923C_standard.png&wat_pad=440,407 Select the metadata field type from the dropdown menu.https://ajeuwbhvhr.cloudimg.io/https://colony-recorder.s3.amazonaws.com/files/2025-06-13/246ff925-82df-44e8-8e97-60c8da43db2f/ascreenshot.jpeg?tl_px=227,126&br_px=1604,895&force_format=jpeg&q=100&width=1120.0&wat=1&wat_opacity=0.7&wat_gravity=northwest&wat_url=https://colony-recorder.s3.us-west-1.amazonaws.com/images/watermarks/FB923C_standard.png&wat_pad=478,389 To remove any additional fields from the index metadata, click the X button.https://ajeuwbhvhr.cloudimg.io/https://colony-recorder.s3.amazonaws.com/files/2025-06-13/0f4bc514-8122-48be-a83b-de3ff4057181/ascreenshot.jpeg?tl_px=219,127&br_px=1595,896&force_format=jpeg&q=100&width=1120.0&wat=1&wat_opacity=0.7&wat_gravity=northwest&wat_url=https://colony-recorder.s3.us-west-1.amazonaws.com/images/watermarks/FB923C_standard.png&wat_pad=738,389 Select the language of the index from the Index Language dropdown menu.https://ajeuwbhvhr.cloudimg.io/https://colony-recorder.s3.amazonaws.com/files/2025-06-13/2704fedc-bdba-4815-a2f1-8ea07e0e2756/ascreenshot.jpeg?tl_px=229,157&br_px=1606,926&force_format=jpeg&q=100&width=1120.0&wat=1&wat_opacity=0.7&wat_gravity=northwest&wat_url=https://colony-recorder.s3.us-west-1.amazonaws.com/images/watermarks/FB923C_standard.png&wat_pad=530,429 Indicate if the index should be public or private in the “Public?” dropdown menu.https://ajeuwbhvhr.cloudimg.io/https://colony-recorder.s3.amazonaws.com/files/2025-06-13/bce60c02-12a1-4b6f-9cd9-dbaf57f26b25/ascreenshot.jpeg?tl_px=213,157&br_px=1590,926&force_format=jpeg&q=100&width=1120.0&wat=1&wat_opacity=0.7&wat_gravity=northwest&wat_url=https://colony-recorder.s3.us-west-1.amazonaws.com/images/watermarks/FB923C_standard.png&wat_pad=737,451 Click the “Upload Index” button.https://ajeuwbhvhr.cloudimg.io/https://colony-recorder.s3.amazonaws.com/files/2025-06-13/cce5d0dd-ec46-4789-8d7e-d678a460a35b/ascreenshot.jpeg?tl_px=205,107&br_px=1581,876&force_format=jpeg&q=100&width=1120.0&wat=1&wat_opacity=0.7&wat_gravity=northwest&wat_url=https://colony-recorder.s3.us-west-1.amazonaws.com/images/watermarks/FB923C_standard.png&wat_pad=730,516 A confirmation message will be displayed when the index is uploaded.https://ajeuwbhvhr.cloudimg.io/https://colony-recorder.s3.amazonaws.com/files/2025-06-13/23425f68-d3e7-4988-a427-ef089a2c3f45/ascreenshot.jpeg?tl_px=242,105&br_px=1618,874&force_format=jpeg&q=100&width=1120.0&wat=1&wat_opacity=0.7&wat_gravity=northwest&wat_url=https://colony-recorder.s3.us-west-1.amazonaws.com/images/watermarks/FB923C_standard.png&wat_pad=458,517 If multiple indexes are associated with a media file, use the Indexes dropdown menu to view the uploaded index.https://ajeuwbhvhr.cloudimg.io/https://colony-recorder.s3.amazonaws.com/files/2025-06-13/4b3048bf-32cd-417d-9556-02dd8f803fff/user_cropped_screenshot.png?tl_px=773,160&br_px=1920,801&force_format=jpeg&q=100&width=1120.0&wat=1&wat_opacity=0.7&wat_gravity=northwest&wat_url=https://colony-recorder.s3.us-west-1.amazonaws.com/images/watermarks/FB923C_standard.png&wat_pad=639,277 After selecting the index from the Indexes dropdown menu, the uploaded index will be displayed in the Resource Detail sidebar.https://ajeuwbhvhr.cloudimg.io/https://colony-recorder.s3.amazonaws.com/files/2025-06-13/4ab19028-f473-4434-b9b4-ee7b0a9c8bba/ascreenshot.jpeg?tl_px=753,229&br_px=1900,870&force_format=jpeg&q=100&width=1120.0&wat=1&wat_opacity=0.7&wat_gravity=northwest&wat_url=https://colony-recorder.s3.us-west-1.amazonaws.com/images/watermarks/FB923C_standard.png&wat_pad=667,205

Indexes can be imported in bulk as part of the Aviary Package Import process. The Aviary Package Import process requires creating descriptive metadata in a CSV for each index that will be associated with a media file. The index files and metadata CSV are then imported during the Aviary Package Import process. Indexes can either be bulk imported when creating new resources as part of a complete Aviary Package Import or attached to existing media files that have already been added to Aviary. Please see the Importing Content In Bulk section of the user guide for more information about how to import indexes using the Aviary Package Import process.

Indexes can be imported, updated, retrieved, and deleted using the Aviary RESTful API. Please see the Aviary API section of the user guide for more information about using the API to import indexes.

To manually edit an index, go to the Resource Detail page for the corresponding resource.https://ajeuwbhvhr.cloudimg.io/https://colony-recorder.s3.amazonaws.com/files/2025-05-15/0748f94c-c547-4ad2-911e-bcc5274da112/ascreenshot.jpeg?tl_px=133,207&br_px=1510,976&force_format=jpeg&q=100&width=1120.0&wat=1&wat_opacity=0.7&wat_gravity=northwest&wat_url=https://colony-recorder.s3.us-west-1.amazonaws.com/images/watermarks/FB923C_standard.png&wat_pad=369,9 If more than one media file is associated with the resource, select the appropriate media file in the Media File carousel. https://ajeuwbhvhr.cloudimg.io/colony-recorder.s3.amazonaws.com/files/2025-01-30/244ee06c-fec8-447e-8672-1480b63d8b26/ascreenshot.jpeg?tl_px=0,198&br_px=1376,968&force_format=jpeg&q=100&width=1120.0&wat=1&wat_opacity=0.7&wat_gravity=northwest&wat_url=https://colony-recorder.s3.us-west-1.amazonaws.com/images/watermarks/FB923C_standard.png&wat_pad=402,371 Click the Index tab at the top of the Resource Detail sidebar.https://ajeuwbhvhr.cloudimg.io/https://colony-recorder.s3.amazonaws.com/files/2025-06-13/4c09d185-ffea-446d-ab9d-03a98209d9b8/ascreenshot.jpeg?tl_px=1043,224&br_px=1903,704&force_format=jpeg&q=100&width=860&wat_scale=76&wat=1&wat_opacity=0.7&wat_gravity=northwest&wat_url=https://colony-recorder.s3.us-west-1.amazonaws.com/images/watermarks/FB923C_standard.png&wat_pad=279,75 If multiple indexes are associated with a media file, use the Indexes dropdown menu to select the index to edit.https://ajeuwbhvhr.cloudimg.io/https://colony-recorder.s3.amazonaws.com/files/2025-06-13/af36d642-08dc-44c1-a70f-b6efcda7885d/ascreenshot.jpeg?tl_px=1045,229&br_px=1905,710&force_format=jpeg&q=100&width=860&wat_scale=76&wat=1&wat_opacity=0.7&wat_gravity=northwest&wat_url=https://colony-recorder.s3.us-west-1.amazonaws.com/images/watermarks/FB923C_standard.png&wat_pad=526,242 Click the vertical ellipsis (⋮) in the Index menu.https://ajeuwbhvhr.cloudimg.io/https://colony-recorder.s3.amazonaws.com/files/2025-06-13/bf7dc455-ef20-49d6-be45-ffc919c44953/ascreenshot.jpeg?tl_px=918,246&br_px=1901,795&force_format=jpeg&q=100&width=983&wat_scale=87&wat=1&wat_opacity=0.7&wat_gravity=northwest&wat_url=https://colony-recorder.s3.us-west-1.amazonaws.com/images/watermarks/FB923C_standard.png&wat_pad=899,140 Select “Edit this index” from the dropdown menu.https://ajeuwbhvhr.cloudimg.io/https://colony-recorder.s3.amazonaws.com/files/2025-06-13/17869ea3-2e1a-4a60-a82a-454ed0d9b014/ascreenshot.jpeg?tl_px=544,229&br_px=1920,998&force_format=jpeg&q=100&width=1120.0&wat=1&wat_opacity=0.7&wat_gravity=northwest&wat_url=https://colony-recorder.s3.us-west-1.amazonaws.com/images/watermarks/FB923C_standard.png&wat_pad=947,277 The Editing Index page will open.https://ajeuwbhvhr.cloudimg.io/https://colony-recorder.s3.amazonaws.com/files/2025-06-13/32536242-d2c3-4db2-ad9e-6aa8a63dc633/ascreenshot.jpeg?tl_px=256,209&br_px=1632,978&force_format=jpeg&q=100&width=1120.0&wat=1&wat_opacity=0.7&wat_gravity=northwest&wat_url=https://colony-recorder.s3.us-west-1.amazonaws.com/images/watermarks/FB923C_standard.png&wat_pad=77,18 Click the Expand All button to expand all index segments.https://ajeuwbhvhr.cloudimg.io/https://colony-recorder.s3.amazonaws.com/files/2025-06-13/e8495a8d-b6c2-44bd-a5f2-1b5b901ef340/ascreenshot.jpeg?tl_px=258,248&br_px=1118,729&force_format=jpeg&q=100&width=860&wat_scale=76&wat=1&wat_opacity=0.7&wat_gravity=northwest&wat_url=https://colony-recorder.s3.us-west-1.amazonaws.com/images/watermarks/FB923C_standard.png&wat_pad=29,91 Click the Collapse All button to close all of the index segments.https://ajeuwbhvhr.cloudimg.io/https://colony-recorder.s3.amazonaws.com/files/2025-06-13/20c0c2a4-f27e-47c4-bd92-146b3c54bd1d/user_cropped_screenshot.png?tl_px=246,238&br_px=1393,879&force_format=jpeg&q=100&width=1120.0&wat=1&wat_opacity=0.7&wat_gravity=northwest&wat_url=https://colony-recorder.s3.us-west-1.amazonaws.com/images/watermarks/FB923C_standard.png&wat_pad=28,89 To quickly edit the title of an index segment title, click the existing title.https://ajeuwbhvhr.cloudimg.io/https://colony-recorder.s3.amazonaws.com/files/2025-06-13/38f74659-65ea-4008-80d5-ba393d59e45b/ascreenshot.jpeg?tl_px=252,241&br_px=1016,668&force_format=jpeg&q=100&width=764&wat_scale=68&wat=1&wat_opacity=0.7&wat_gravity=northwest&wat_url=https://colony-recorder.s3.us-west-1.amazonaws.com/images/watermarks/FB923C_standard.png&wat_pad=85,151 Edit the title in the text field and click the Save button.https://ajeuwbhvhr.cloudimg.io/https://colony-recorder.s3.amazonaws.com/files/2025-06-13/f93c954c-9cdb-425f-8f23-c799f15694e6/ascreenshot.jpeg?tl_px=250,243&br_px=1015,670&force_format=jpeg&q=100&width=764&wat_scale=68&wat=1&wat_opacity=0.7&wat_gravity=northwest&wat_url=https://colony-recorder.s3.us-west-1.amazonaws.com/images/watermarks/FB923C_standard.png&wat_pad=545,157 Click the arrow button beside an index segment title to expand a single segment.https://ajeuwbhvhr.cloudimg.io/https://colony-recorder.s3.amazonaws.com/files/2025-06-13/f71051c4-9be7-40f5-8c96-d94f14375faf/ascreenshot.jpeg?tl_px=248,246&br_px=1108,727&force_format=jpeg&q=100&width=860&wat_scale=76&wat=1&wat_opacity=0.7&wat_gravity=northwest&wat_url=https://colony-recorder.s3.us-west-1.amazonaws.com/images/watermarks/FB923C_standard.png&wat_pad=31,147 To delete an index segment, click the “Delete Index Segment” button.https://ajeuwbhvhr.cloudimg.io/https://colony-recorder.s3.amazonaws.com/files/2025-06-13/01a1766f-b8ba-4fa6-9420-9798beba0359/user_cropped_screenshot.png?tl_px=289,334&br_px=1053,762&force_format=jpeg&q=100&width=764&wat_scale=68&wat=1&wat_opacity=0.7&wat_gravity=northwest&wat_url=https://colony-recorder.s3.us-west-1.amazonaws.com/images/watermarks/FB923C_standard.png&wat_pad=660,133 The Delete segment modal window will display a confirmation message . Click Yes to delete the index segment.https://ajeuwbhvhr.cloudimg.io/https://colony-recorder.s3.amazonaws.com/files/2025-06-13/6c95f885-f3a1-4941-9da4-4c48c11f9d4f/ascreenshot.jpeg?tl_px=665,107&br_px=1239,428&force_format=jpeg&q=100&width=573&wat_scale=51&wat=1&wat_opacity=0.7&wat_gravity=northwest&wat_url=https://colony-recorder.s3.us-west-1.amazonaws.com/images/watermarks/FB923C_standard.png&wat_pad=469,165 To edit the metadata in an index segment, click the pencil button.https://ajeuwbhvhr.cloudimg.io/https://colony-recorder.s3.amazonaws.com/files/2025-06-13/83226246-716a-4ddb-85e2-84fb36fd7c5c/ascreenshot.jpeg?tl_px=269,247&br_px=1130,728&force_format=jpeg&q=100&width=860&wat_scale=76&wat=1&wat_opacity=0.7&wat_gravity=northwest&wat_url=https://colony-recorder.s3.us-west-1.amazonaws.com/images/watermarks/FB923C_standard.png&wat_pad=742,136 The Index Segment Editing page will open. Edit the metadata fields and the start or end times for the index segment.https://ajeuwbhvhr.cloudimg.io/https://colony-recorder.s3.amazonaws.com/files/2025-06-13/8a1be8f1-52d3-46e6-9dc7-dd03da49dd8e/ascreenshot.jpeg?tl_px=258,151&br_px=1634,920&force_format=jpeg&q=100&width=1120.0&wat=1&wat_opacity=0.7&wat_gravity=northwest&wat_url=https://colony-recorder.s3.us-west-1.amazonaws.com/images/watermarks/FB923C_standard.png&wat_pad=83,-5 After editing the index segment, click the arrow beside the Save button to show the options for saving changes to the index. Choosing “Save” will save the index segment and remain on the current page. “Save & Close” will save the index segment, close the current page, and return to the main index. “Save & Create New” will save the index segment and create a new index segment to edit.https://ajeuwbhvhr.cloudimg.io/https://colony-recorder.s3.amazonaws.com/files/2025-06-13/944407d1-665b-419d-b901-e1072cef0517/ascreenshot.jpeg?tl_px=544,310&br_px=1920,1080&force_format=jpeg&q=100&width=1120.0&wat=1&wat_opacity=0.7&wat_gravity=northwest&wat_url=https://colony-recorder.s3.us-west-1.amazonaws.com/images/watermarks/FB923C_standard.png&wat_pad=978,375 Click the Save button.https://ajeuwbhvhr.cloudimg.io/https://colony-recorder.s3.amazonaws.com/files/2025-06-13/81fb8127-baa5-4bc2-abcc-0da409478feb/ascreenshot.jpeg?tl_px=544,310&br_px=1920,1080&force_format=jpeg&q=100&width=1120.0&wat=1&wat_opacity=0.7&wat_gravity=northwest&wat_url=https://colony-recorder.s3.us-west-1.amazonaws.com/images/watermarks/FB923C_standard.png&wat_pad=957,340 A confirmation message will be displayed when the index segment is saved.https://ajeuwbhvhr.cloudimg.io/https://colony-recorder.s3.amazonaws.com/files/2025-06-13/ced1f43a-ea3f-4e56-a1a8-82eb16140777/user_cropped_screenshot.png?tl_px=922,111&br_px=1905,660&force_format=jpeg&q=100&width=983&wat_scale=87&wat=1&wat_opacity=0.7&wat_gravity=northwest&wat_url=https://colony-recorder.s3.us-west-1.amazonaws.com/images/watermarks/FB923C_standard.png&wat_pad=667,45 Continue editing other index segments following the previous steps. Click Return To Index to view the saved index after making any additional edits.https://ajeuwbhvhr.cloudimg.io/https://colony-recorder.s3.amazonaws.com/files/2025-06-13/b18ec32d-f18d-4295-849e-71f33cdcb323/File.jpeg?tl_px=1046,241&br_px=1906,722&force_format=jpeg&q=100&width=860&wat_scale=76&wat=1&wat_opacity=0.7&wat_gravity=northwest&wat_url=https://colony-recorder.s3.us-west-1.amazonaws.com/images/watermarks/FB923C_standard.png&wat_pad=747,28 The index will automatically be formatted using the organization’s default template. To use another format for the index, select a different template from the Index Template dropdown menu.https://ajeuwbhvhr.cloudimg.io/https://colony-recorder.s3.amazonaws.com/files/2025-06-13/61618a5d-14b1-4bdd-86d3-0ab1bdd62c01/ascreenshot.jpeg?tl_px=924,214&br_px=1907,764&force_format=jpeg&q=100&width=983&wat_scale=87&wat=1&wat_opacity=0.7&wat_gravity=northwest&wat_url=https://colony-recorder.s3.us-west-1.amazonaws.com/images/watermarks/FB923C_standard.png&wat_pad=822,54 Click the save icon to save the updated index template.https://ajeuwbhvhr.cloudimg.io/https://colony-recorder.s3.amazonaws.com/files/2025-06-13/2f853b33-a59a-41d7-a21d-6b3a24763f0e/ascreenshot.jpeg?tl_px=1045,225&br_px=1905,706&force_format=jpeg&q=100&width=860&wat_scale=76&wat=1&wat_opacity=0.7&wat_gravity=northwest&wat_url=https://colony-recorder.s3.us-west-1.amazonaws.com/images/watermarks/FB923C_standard.png&wat_pad=780,21 A confirmation message will be displayed when the index template is saved.https://ajeuwbhvhr.cloudimg.io/https://colony-recorder.s3.amazonaws.com/files/2025-06-13/15914edb-82c9-4db4-8750-b8b1b95495eb/ascreenshot.jpeg?tl_px=1218,116&br_px=1906,501&force_format=jpeg&q=100&width=688&wat_scale=61&wat=1&wat_opacity=0.7&wat_gravity=northwest&wat_url=https://colony-recorder.s3.us-west-1.amazonaws.com/images/watermarks/FB923C_standard.png&wat_pad=517,57 To reset the index back to the organization’s default template, click the Reset to Default Template button. https://ajeuwbhvhr.cloudimg.io/https://colony-recorder.s3.amazonaws.com/files/2025-06-13/ea428edb-ed32-4b40-814c-5ea3fc4a904c/ascreenshot.jpeg?tl_px=1412,227&br_px=1904,502&force_format=jpeg&q=100&width=491&wat_scale=43&wat=1&wat_opacity=0.7&wat_gravity=northwest&wat_url=https://colony-recorder.s3.us-west-1.amazonaws.com/images/watermarks/FB923C_standard.png&wat_pad=402,73 A confirmation message will be displayed when the index template is reset. The organization’s default index template will be shown in the Index Template dropdown menu.https://ajeuwbhvhr.cloudimg.io/https://colony-recorder.s3.amazonaws.com/files/2025-06-13/56de74c8-bda4-46cb-8e54-38d25a5e4277/ascreenshot.jpeg?tl_px=1142,108&br_px=1906,535&force_format=jpeg&q=100&width=764&wat_scale=68&wat=1&wat_opacity=0.7&wat_gravity=northwest&wat_url=https://colony-recorder.s3.us-west-1.amazonaws.com/images/watermarks/FB923C_standard.png&wat_pad=635,54

1. To manually edit metadata about an index, click the vertical ellipsis (⋮) on the Index tab. https://ajeuwbhvhr.cloudimg.io/https://colony-recorder.s3.amazonaws.com/files/2025-05-13/e7eb2ff2-d8a8-4ffa-80d8-49938e038e25/ascreenshot.jpeg?tl_px=1046,231&br_px=1906,712&force_format=jpeg&q=100&width=860&wat_scale=76&wat=1&wat_opacity=0.7&wat_gravity=northwest&wat_url=https://colony-recorder.s3.us-west-1.amazonaws.com/images/watermarks/FB923C_standard.png&wat_pad=767,151 2. Select “Update index metadata” from the dropdown menu. https://ajeuwbhvhr.cloudimg.io/https://colony-recorder.s3.amazonaws.com/files/2025-05-13/2239d3f4-41c8-49f3-aa4d-daae0da52ad9/ascreenshot.jpeg?tl_px=544,259&br_px=1920,1028&force_format=jpeg&q=100&width=1120.0&wat=1&wat_opacity=0.7&wat_gravity=northwest&wat_url=https://colony-recorder.s3.us-west-1.amazonaws.com/images/watermarks/FB923C_standard.png&wat_pad=934,277 3. The Update Index modal window will open. To replace the current index with another file, click “Select File” and choose the index file to be uploaded from local storage. Leave the file blank if only updating the index metadata for the existing index. https://ajeuwbhvhr.cloudimg.io/https://colony-recorder.s3.amazonaws.com/files/2025-05-13/c794e467-e574-49ed-85e4-1b2ece325603/ascreenshot.jpeg?tl_px=348,116&br_px=1495,757&force_format=jpeg&q=100&width=1120.0&wat=1&wat_opacity=0.7&wat_gravity=northwest&wat_url=https://colony-recorder.s3.us-west-1.amazonaws.com/images/watermarks/FB923C_standard.png&wat_pad=465,131 4. Click the “Is AES 60 XML?” checkbox if the index file being uploaded is formatted with the AES60 standard. https://ajeuwbhvhr.cloudimg.io/https://colony-recorder.s3.amazonaws.com/files/2025-05-13/2056dfb4-5a98-47cb-983b-38d00c5dc35f/ascreenshot.jpeg?tl_px=345,117&br_px=1492,758&force_format=jpeg&q=100&width=1120.0&wat=1&wat_opacity=0.7&wat_gravity=northwest&wat_url=https://colony-recorder.s3.us-west-1.amazonaws.com/images/watermarks/FB923C_standard.png&wat_pad=336,193 5. To update the title of an index, edit the current title in the “Assign a title to this index” text box. https://ajeuwbhvhr.cloudimg.io/https://colony-recorder.s3.amazonaws.com/files/2025-05-13/72c53645-7c00-4ffe-a73e-b0b73f1c9b44/ascreenshot.jpeg?tl_px=362,118&br_px=1509,759&force_format=jpeg&q=100&width=1120.0&wat=1&wat_opacity=0.7&wat_gravity=northwest&wat_url=https://colony-recorder.s3.us-west-1.amazonaws.com/images/watermarks/FB923C_standard.png&wat_pad=598,319 6. To update the associated file name for an index, edit the text in the “Current associated index file name” text box. The associated file name will be used as the file name when exporting the index file from Aviary. https://ajeuwbhvhr.cloudimg.io/https://colony-recorder.s3.amazonaws.com/files/2025-05-13/9156b746-a141-4e9b-aece-b253310cc962/ascreenshot.jpeg?tl_px=309,373&br_px=1456,1014&force_format=jpeg&q=100&width=1120.0&wat=1&wat_opacity=0.7&wat_gravity=northwest&wat_url=https://colony-recorder.s3.us-west-1.amazonaws.com/images/watermarks/FB923C_standard.png&wat_pad=392,171 7. Add or edit a description for the index in the “Description” text box. https://ajeuwbhvhr.cloudimg.io/https://colony-recorder.s3.amazonaws.com/files/2025-05-13/efc59fd2-274d-4ef2-9613-d8312fb23150/ascreenshot.jpeg?tl_px=148,310&br_px=1524,1080&force_format=jpeg&q=100&width=1120.0&wat=1&wat_opacity=0.7&wat_gravity=northwest&wat_url=https://colony-recorder.s3.us-west-1.amazonaws.com/images/watermarks/FB923C_standard.png&wat_pad=524,311 8. Click the “Add Metadata Field” button to add additional metadata fields for an index. https://ajeuwbhvhr.cloudimg.io/https://colony-recorder.s3.amazonaws.com/files/2025-05-13/1cb96931-fee4-45c0-98fc-85b9e30b2273/ascreenshot.jpeg?tl_px=135,310&br_px=1512,1080&force_format=jpeg&q=100&width=1120.0&wat=1&wat_opacity=0.7&wat_gravity=northwest&wat_url=https://colony-recorder.s3.us-west-1.amazonaws.com/images/watermarks/FB923C_standard.png&wat_pad=524,365 9. Choose the appropriate metadata field type from the dropdown menu and enter additional information in the Label and Value text boxes. https://ajeuwbhvhr.cloudimg.io/https://colony-recorder.s3.amazonaws.com/files/2025-05-13/7dd28703-6862-468c-ad5c-95519851af0b/user_cropped_screenshot.png?tl_px=330,432&br_px=1477,1073&force_format=jpeg&q=100&width=1120.0&wat=1&wat_opacity=0.7&wat_gravity=northwest&wat_url=https://colony-recorder.s3.us-west-1.amazonaws.com/images/watermarks/FB923C_standard.png&wat_pad=390,323 10. Select the index language from the “Index Language” dropdown menu. https://ajeuwbhvhr.cloudimg.io/https://colony-recorder.s3.amazonaws.com/files/2025-05-13/fc10f401-615e-442c-a17b-1f84284b1e77/ascreenshot.jpeg?tl_px=370,437&br_px=1516,1078&force_format=jpeg&q=100&width=1120.0&wat=1&wat_opacity=0.7&wat_gravity=northwest&wat_url=https://colony-recorder.s3.us-west-1.amazonaws.com/images/watermarks/FB923C_standard.png&wat_pad=486,406 11. Indicate if the index should be public or private in the “Public?” dropdown menu. https://ajeuwbhvhr.cloudimg.io/https://colony-recorder.s3.amazonaws.com/files/2025-05-13/874a9d8d-625d-4036-90a5-8934d714dfc1/ascreenshot.jpeg?tl_px=338,437&br_px=1485,1078&force_format=jpeg&q=100&width=1120.0&wat=1&wat_opacity=0.7&wat_gravity=northwest&wat_url=https://colony-recorder.s3.us-west-1.amazonaws.com/images/watermarks/FB923C_standard.png&wat_pad=792,363 12. Click the “Save” button to finish saving edits to the index metadata. https://ajeuwbhvhr.cloudimg.io/https://colony-recorder.s3.amazonaws.com/files/2025-05-13/5535641c-fe06-4507-acf3-21b3e5212bd2/ascreenshot.jpeg?tl_px=359,437&br_px=1506,1078&force_format=jpeg&q=100&width=1120.0&wat=1&wat_opacity=0.7&wat_gravity=northwest&wat_url=https://colony-recorder.s3.us-west-1.amazonaws.com/images/watermarks/FB923C_standard.png&wat_pad=734,456

Open the Resource Detail page for the resource with an index that will be exported.https://ajeuwbhvhr.cloudimg.io/https://colony-recorder.s3.amazonaws.com/files/2025-05-15/0748f94c-c547-4ad2-911e-bcc5274da112/ascreenshot.jpeg?tl_px=133,207&br_px=1510,976&force_format=jpeg&q=100&width=1120.0&wat=1&wat_opacity=0.7&wat_gravity=northwest&wat_url=https://colony-recorder.s3.us-west-1.amazonaws.com/images/watermarks/FB923C_standard.png&wat_pad=369,9 If more than one media file is associated with the resource, select which media file to view in the Media File carousel.https://ajeuwbhvhr.cloudimg.io/colony-recorder.s3.amazonaws.com/files/2025-01-30/244ee06c-fec8-447e-8672-1480b63d8b26/ascreenshot.jpeg?tl_px=0,198&br_px=1376,968&force_format=jpeg&q=100&width=1120.0&wat=1&wat_opacity=0.7&wat_gravity=northwest&wat_url=https://colony-recorder.s3.us-west-1.amazonaws.com/images/watermarks/FB923C_standard.png&wat_pad=402,371 Click the Index tab at the top of the Resource Detail sidebar.https://ajeuwbhvhr.cloudimg.io/https://colony-recorder.s3.amazonaws.com/files/2025-06-04/d48ee134-aba0-409f-a110-b805204242da/ascreenshot.jpeg?tl_px=995,499&br_px=2961,1598&force_format=jpeg&q=100&width=1120.0&wat=1&wat_opacity=0.7&wat_gravity=northwest&wat_url=https://colony-recorder.s3.us-west-1.amazonaws.com/images/watermarks/FB923C_standard.png&wat_pad=678,68 If the media file is associated with more than one index, choose the index to export from the Indexes dropdown menu.https://ajeuwbhvhr.cloudimg.io/https://colony-recorder.s3.amazonaws.com/files/2025-06-09/10f0ea36-3926-485e-b535-c0252c7e03c9/ascreenshot.jpeg?tl_px=924,305&br_px=1907,855&force_format=jpeg&q=100&width=983&wat_scale=87&wat=1&wat_opacity=0.7&wat_gravity=northwest&wat_url=https://colony-recorder.s3.us-west-1.amazonaws.com/images/watermarks/FB923C_standard.png&wat_pad=601,144 Click the vertical ellipsis (⋮) in the Index tab.https://ajeuwbhvhr.cloudimg.io/https://colony-recorder.s3.amazonaws.com/files/2025-06-09/13b2ec91-7c0e-4220-b4fb-0aea73ddc6f2/ascreenshot.jpeg?tl_px=922,305&br_px=1905,855&force_format=jpeg&q=100&width=983&wat_scale=87&wat=1&wat_opacity=0.7&wat_gravity=northwest&wat_url=https://colony-recorder.s3.us-west-1.amazonaws.com/images/watermarks/FB923C_standard.png&wat_pad=897,74 Choose “Export this index” from the dropdown menu.https://ajeuwbhvhr.cloudimg.io/https://colony-recorder.s3.amazonaws.com/files/2025-06-09/9b2dc0cd-68ae-4deb-86ae-8ccc15d69c46/ascreenshot.jpeg?tl_px=921,305&br_px=1904,854&force_format=jpeg&q=100&width=983&wat_scale=87&wat=1&wat_opacity=0.7&wat_gravity=northwest&wat_url=https://colony-recorder.s3.us-west-1.amazonaws.com/images/watermarks/FB923C_standard.png&wat_pad=804,378 Choose whether to export the index as a WebVTT or AES60-2011 XML file. The index file will start downloading after clicking either the “Export to WebVTT” or “Export to AES60-2011 XML” link in the dropdown menu.https://ajeuwbhvhr.cloudimg.io/https://colony-recorder.s3.amazonaws.com/files/2025-06-09/8034d003-309b-4da2-97c6-cc1d9b95fbcb/ascreenshot.jpeg?tl_px=922,309&br_px=1905,858&force_format=jpeg&q=100&width=983&wat_scale=87&wat=1&wat_opacity=0.7&wat_gravity=northwest&wat_url=https://colony-recorder.s3.us-west-1.amazonaws.com/images/watermarks/FB923C_standard.png&wat_pad=783,408

1. It is possible to adjust the default index display order if more than one index is associated with a media file. https://ajeuwbhvhr.cloudimg.io/https://colony-recorder.s3.amazonaws.com/files/2025-06-05/d0f5e4cc-8253-47f4-82ed-2f6d67502434/user_cropped_screenshot.png?tl_px=1043,237&br_px=1903,717&force_format=jpeg&q=100&width=860&wat_scale=76&wat=1&wat_opacity=0.7&wat_gravity=northwest&wat_url=https://colony-recorder.s3.us-west-1.amazonaws.com/images/watermarks/FB923C_standard.png&wat_pad=721,150 2. Click the vertical ellipsis (⋮) in the Index tab and select “Manage indexes” from the dropdown menu. https://ajeuwbhvhr.cloudimg.io/https://colony-recorder.s3.amazonaws.com/files/2025-06-05/2322b532-0f29-4602-bb37-fdae426a63aa/ascreenshot.jpeg?tl_px=1042,245&br_px=1902,726&force_format=jpeg&q=100&width=860&wat_scale=76&wat=1&wat_opacity=0.7&wat_gravity=northwest&wat_url=https://colony-recorder.s3.us-west-1.amazonaws.com/images/watermarks/FB923C_standard.png&wat_pad=703,303 3. The Index Management modal window will open. Click the icon beside an index title and drag the index to adjust the default display order. https://ajeuwbhvhr.cloudimg.io/https://colony-recorder.s3.amazonaws.com/files/2025-06-05/acbe975b-0eb9-4bb6-81d0-0791479a2730/ascreenshot.jpeg?tl_px=586,109&br_px=1274,494&force_format=jpeg&q=100&width=688&wat_scale=61&wat=1&wat_opacity=0.7&wat_gravity=northwest&wat_url=https://colony-recorder.s3.us-west-1.amazonaws.com/images/watermarks/FB923C_standard.png&wat_pad=133,216 4. Click the Save Sequence button after adjusting the index order. https://ajeuwbhvhr.cloudimg.io/https://colony-recorder.s3.amazonaws.com/files/2025-06-05/7e08db38-7779-46c4-a178-bd0a49b430fc/ascreenshot.jpeg?tl_px=603,109&br_px=1291,494&force_format=jpeg&q=100&width=688&wat_scale=61&wat=1&wat_opacity=0.7&wat_gravity=northwest&wat_url=https://colony-recorder.s3.us-west-1.amazonaws.com/images/watermarks/FB923C_standard.png&wat_pad=493,272 5. The default index display order will be updated in the Index tab on the Resource Detail page. https://ajeuwbhvhr.cloudimg.io/https://colony-recorder.s3.amazonaws.com/files/2025-06-05/3bb0eddd-3850-4871-8587-680a70d0d4ea/ascreenshot.jpeg?tl_px=1045,239&br_px=1905,719&force_format=jpeg&q=100&width=860&wat_scale=76&wat=1&wat_opacity=0.7&wat_gravity=northwest&wat_url=https://colony-recorder.s3.us-west-1.amazonaws.com/images/watermarks/FB923C_standard.png&wat_pad=746,150

Manually deleting an index from a resource: To manually delete an index from a resource, open the Resource Detail page.https://ajeuwbhvhr.cloudimg.io/https://colony-recorder.s3.amazonaws.com/files/2025-05-15/0748f94c-c547-4ad2-911e-bcc5274da112/ascreenshot.jpeg?tl_px=133,207&br_px=1510,976&force_format=jpeg&q=100&width=1120.0&wat=1&wat_opacity=0.7&wat_gravity=northwest&wat_url=https://colony-recorder.s3.us-west-1.amazonaws.com/images/watermarks/FB923C_standard.png&wat_pad=369,9 If more than one media file is associated with the resource, select which media file to view in the Media File carousel. https://ajeuwbhvhr.cloudimg.io/colony-recorder.s3.amazonaws.com/files/2025-01-30/244ee06c-fec8-447e-8672-1480b63d8b26/ascreenshot.jpeg?tl_px=0,198&br_px=1376,968&force_format=jpeg&q=100&width=1120.0&wat=1&wat_opacity=0.7&wat_gravity=northwest&wat_url=https://colony-recorder.s3.us-west-1.amazonaws.com/images/watermarks/FB923C_standard.png&wat_pad=402,371 Select the Index tab at the top of the Resource Detail sidebar.https://ajeuwbhvhr.cloudimg.io/https://colony-recorder.s3.amazonaws.com/files/2025-06-04/d48ee134-aba0-409f-a110-b805204242da/ascreenshot.jpeg?tl_px=995,499&br_px=2961,1598&force_format=jpeg&q=100&width=1120.0&wat=1&wat_opacity=0.7&wat_gravity=northwest&wat_url=https://colony-recorder.s3.us-west-1.amazonaws.com/images/watermarks/FB923C_standard.png&wat_pad=678,68 If the media file is associated with more than one index, choose the index to delete from the Indexes dropdown menu.https://ajeuwbhvhr.cloudimg.io/https://colony-recorder.s3.amazonaws.com/files/2025-06-04/4f0e7b02-cbc6-4be6-bc32-689cd1af1c81/ascreenshot.jpeg?tl_px=1049,499&br_px=3015,1598&force_format=jpeg&q=100&width=1120.0&wat=1&wat_opacity=0.7&wat_gravity=northwest&wat_url=https://colony-recorder.s3.us-west-1.amazonaws.com/images/watermarks/FB923C_standard.png&wat_pad=872,267 Click the vertical ellipsis (⋮) in the Index tab.https://ajeuwbhvhr.cloudimg.io/https://colony-recorder.s3.amazonaws.com/files/2025-06-04/9b8b4a5d-c1d4-4816-823a-354b68fab574/ascreenshot.jpeg?tl_px=1052,496&br_px=3018,1595&force_format=jpeg&q=100&width=1120.0&wat=1&wat_opacity=0.7&wat_gravity=northwest&wat_url=https://colony-recorder.s3.us-west-1.amazonaws.com/images/watermarks/FB923C_standard.png&wat_pad=1021,161 Choose “Delete this index” from the dropdown menu.https://ajeuwbhvhr.cloudimg.io/https://colony-recorder.s3.amazonaws.com/files/2025-06-04/e09f1017-5f53-46f2-aa29-5bc43908ade4/ascreenshot.jpeg?tl_px=1049,499&br_px=3015,1597&force_format=jpeg&q=100&width=1120.0&wat=1&wat_opacity=0.7&wat_gravity=northwest&wat_url=https://colony-recorder.s3.us-west-1.amazonaws.com/images/watermarks/FB923C_standard.png&wat_pad=890,464 The Delete Index modal window will open. Confirm that the correct index will be deleted. Click the Yes button.https://ajeuwbhvhr.cloudimg.io/https://colony-recorder.s3.amazonaws.com/files/2025-06-04/d979194b-b6a2-48e9-aa81-7456a21f6709/ascreenshot.jpeg?tl_px=890,234&br_px=2141,933&force_format=jpeg&q=100&width=1120.0&wat=1&wat_opacity=0.7&wat_gravity=northwest&wat_url=https://colony-recorder.s3.us-west-1.amazonaws.com/images/watermarks/FB923C_standard.png&wat_pad=875,330 A confirmation message will be displayed after the index has been deleted.https://ajeuwbhvhr.cloudimg.io/https://colony-recorder.s3.amazonaws.com/files/2025-06-04/0b3791f7-7f67-4f98-992a-307543ba61ca/ascreenshot.jpeg?tl_px=1058,242&br_px=3023,1340&force_format=jpeg&q=100&width=1120.0&wat=1&wat_opacity=0.7&wat_gravity=northwest&wat_url=https://colony-recorder.s3.us-west-1.amazonaws.com/images/watermarks/FB923C_standard.png&wat_pad=758,55 Manually deleting an index from the Indexes table: 1. Click the Indexes tab in the admin menu to open the table. https://ajeuwbhvhr.cloudimg.io/https://colony-recorder.s3.amazonaws.com/files/2025-06-05/1b753c83-c67d-4630-931e-fd4346400491/ascreenshot.jpeg?tl_px=0,282&br_px=688,667&force_format=jpeg&q=100&width=688&wat_scale=61&wat=1&wat_opacity=0.7&wat_gravity=northwest&wat_url=https://colony-recorder.s3.us-west-1.amazonaws.com/images/watermarks/FB923C_standard.png&wat_pad=62,190 2. Find the index to be deleted in the Indexes table. It may be necessary to use the search bar or sort the table columns to locate the index. https://ajeuwbhvhr.cloudimg.io/https://colony-recorder.s3.amazonaws.com/files/2025-06-05/7a66f8f6-5b57-498d-8052-c167ba4476a6/user_cropped_screenshot.png?tl_px=237,211&br_px=1001,638&force_format=jpeg&q=100&width=764&wat_scale=68&wat=1&wat_opacity=0.7&wat_gravity=northwest&wat_url=https://colony-recorder.s3.us-west-1.amazonaws.com/images/watermarks/FB923C_standard.png&wat_pad=361,250 3. Click the Delete button in the Action column for the index in the Indexes table. https://ajeuwbhvhr.cloudimg.io/https://colony-recorder.s3.amazonaws.com/files/2025-06-05/f76d0884-0172-4a2d-a47a-ee18933036df/user_cropped_screenshot.png?tl_px=1443,99&br_px=1902,356&force_format=jpeg&q=100&width=459&wat_scale=40&wat=1&wat_opacity=0.7&wat_gravity=northwest&wat_url=https://colony-recorder.s3.us-west-1.amazonaws.com/images/watermarks/FB923C_standard.png&wat_pad=354,149 4. The Delete Index modal window will open. Confirm that the correct index will be deleted. Click the Yes button. https://ajeuwbhvhr.cloudimg.io/https://colony-recorder.s3.amazonaws.com/files/2025-06-05/1012623c-f272-4488-a03c-23a9537089f9/ascreenshot.jpeg?tl_px=564,105&br_px=1329,532&force_format=jpeg&q=100&width=764&wat_scale=68&wat=1&wat_opacity=0.7&wat_gravity=northwest&wat_url=https://colony-recorder.s3.us-west-1.amazonaws.com/images/watermarks/FB923C_standard.png&wat_pad=577,205 5. A confirmation message will be displayed after the index has been deleted. https://ajeuwbhvhr.cloudimg.io/https://colony-recorder.s3.amazonaws.com/files/2025-06-05/f9d8b052-3424-4b9e-a4c7-76dce65c0518/ascreenshot.jpeg?tl_px=1279,109&br_px=1905,459&force_format=jpeg&q=100&width=625&wat_scale=55&wat=1&wat_opacity=0.7&wat_gravity=northwest&wat_url=https://colony-recorder.s3.us-west-1.amazonaws.com/images/watermarks/FB923C_standard.png&wat_pad=314,68

Exporting an index metadata CSV 1. Click the Indexes tab in the admin menu to open the table. https://ajeuwbhvhr.cloudimg.io/https://colony-recorder.s3.amazonaws.com/files/2025-06-10/6415a581-6d82-486d-b4d1-2f25d6624d44/user_cropped_screenshot.png?tl_px=0,208&br_px=688,593&force_format=jpeg&q=100&width=688&wat_scale=61&wat=1&wat_opacity=0.7&wat_gravity=northwest&wat_url=https://colony-recorder.s3.us-west-1.amazonaws.com/images/watermarks/FB923C_standard.png&wat_pad=56,259 2. Select the indexes that will be included in the exported metadata CSV by clicking the checkboxes beside each index in the table. Additional links are available above the table to clear the current selection or select all indexes. https://ajeuwbhvhr.cloudimg.io/https://colony-recorder.s3.amazonaws.com/files/2025-06-10/823e69ff-2dee-4a4e-a0c5-291764df6d32/ascreenshot.jpeg?tl_px=248,234&br_px=1013,661&force_format=jpeg&q=100&width=764&wat_scale=68&wat=1&wat_opacity=0.7&wat_gravity=northwest&wat_url=https://colony-recorder.s3.us-west-1.amazonaws.com/images/watermarks/FB923C_standard.png&wat_pad=1558,6 3. Click the Table Options button and select Export Index Metadata CSV from the dropdown menu. https://ajeuwbhvhr.cloudimg.io/https://colony-recorder.s3.amazonaws.com/files/2025-06-10/01657c47-02a3-4d20-860a-43e40482a63e/ascreenshot.jpeg?tl_px=1377,234&br_px=1906,530&force_format=jpeg&q=100&width=529&wat_scale=47&wat=1&wat_opacity=0.7&wat_gravity=northwest&wat_url=https://colony-recorder.s3.us-west-1.amazonaws.com/images/watermarks/FB923C_standard.png&wat_pad=380,95 4. A confirmation message will be displayed on the Indexes table. A link to download the CSV file will be emailed to the user after the export has finished processing. https://ajeuwbhvhr.cloudimg.io/https://colony-recorder.s3.amazonaws.com/files/2025-06-10/9a90d42b-b443-457d-8ade-f72a22ec7600/ascreenshot.jpeg?tl_px=1060,108&br_px=1920,589&force_format=jpeg&q=100&width=860&wat_scale=76&wat=1&wat_opacity=0.7&wat_gravity=northwest&wat_url=https://colony-recorder.s3.us-west-1.amazonaws.com/images/watermarks/FB923C_standard.png&wat_pad=137,50 Importing an index metadata CSV 1. Open the file after downloading the exported index metadata CSV. https://ajeuwbhvhr.cloudimg.io/https://colony-recorder.s3.amazonaws.com/files/2025-06-10/33e34925-4e84-4995-966b-25baaa197655/ascreenshot.jpeg?tl_px=292,61&br_px=821,356&force_format=jpeg&q=100&width=529&wat_scale=47&wat=1&wat_opacity=0.7&wat_gravity=northwest&wat_url=https://colony-recorder.s3.us-west-1.amazonaws.com/images/watermarks/FB923C_standard.png&wat_pad=253,230 2. Edit the metadata for each index metadata field that will be bulk updated when importing the updated CSV file. https://ajeuwbhvhr.cloudimg.io/https://colony-recorder.s3.amazonaws.com/files/2025-06-10/b9ff4cc2-cc3c-4aa2-9dee-4e74d6390992/user_cropped_screenshot.png?tl_px=292,62&br_px=821,358&force_format=jpeg&q=100&width=529&wat_scale=47&wat=1&wat_opacity=0.7&wat_gravity=northwest&wat_url=https://colony-recorder.s3.us-west-1.amazonaws.com/images/watermarks/FB923C_standard.png&wat_pad=247,222 3. Save the updated index metadata CSV file. https://ajeuwbhvhr.cloudimg.io/https://colony-recorder.s3.amazonaws.com/files/2025-06-10/27921e35-ea25-423e-87b8-efc1dabbd064/File.jpeg?tl_px=290,60&br_px=863,381&force_format=jpeg&q=100&width=573&wat_scale=51&wat=1&wat_opacity=0.7&wat_gravity=northwest&wat_url=https://colony-recorder.s3.us-west-1.amazonaws.com/images/watermarks/FB923C_standard.png&wat_pad=207,4 4. Return to the Indexes table and select Import Index Metadata CSV from the dropdown menu. https://ajeuwbhvhr.cloudimg.io/https://colony-recorder.s3.amazonaws.com/files/2025-06-10/879c69f1-4da4-42e9-9a30-0302a7c60001/ascreenshot.jpeg?tl_px=1330,231&br_px=1904,552&force_format=jpeg&q=100&width=573&wat_scale=51&wat=1&wat_opacity=0.7&wat_gravity=northwest&wat_url=https://colony-recorder.s3.us-west-1.amazonaws.com/images/watermarks/FB923C_standard.png&wat_pad=419,116 5. The Import Index Metadata CSV modal window will open. Click the Browse button and select the updated CSV to upload. https://ajeuwbhvhr.cloudimg.io/https://colony-recorder.s3.amazonaws.com/files/2025-06-10/957987fa-c9c2-4472-987a-5235ac202c2e/ascreenshot.jpeg?tl_px=559,395&br_px=1324,822&force_format=jpeg&q=100&width=764&wat_scale=68&wat=1&wat_opacity=0.7&wat_gravity=northwest&wat_url=https://colony-recorder.s3.us-west-1.amazonaws.com/images/watermarks/FB923C_standard.png&wat_pad=396,240 6. Click Yes to confirm the upload. https://ajeuwbhvhr.cloudimg.io/https://colony-recorder.s3.amazonaws.com/files/2025-06-10/641d608b-5f29-4c4e-96d3-c143738b1d27/ascreenshot.jpeg?tl_px=608,406&br_px=1297,791&force_format=jpeg&q=100&width=688&wat_scale=61&wat=1&wat_opacity=0.7&wat_gravity=northwest&wat_url=https://colony-recorder.s3.us-west-1.amazonaws.com/images/watermarks/FB923C_standard.png&wat_pad=464,295 7. A confirmation message will be displayed on the Indexes table when the CSV import has been submitted. Users will receive anoanther email after the import is complete. https://ajeuwbhvhr.cloudimg.io/https://colony-recorder.s3.amazonaws.com/files/2025-06-10/16dc5cdf-81ca-4b36-95cf-76c94214bc70/ascreenshot.jpeg?tl_px=1147,105&br_px=1912,532&force_format=jpeg&q=100&width=764&wat_scale=68&wat=1&wat_opacity=0.7&wat_gravity=northwest&wat_url=https://colony-recorder.s3.us-west-1.amazonaws.com/images/watermarks/FB923C_standard.png&wat_pad=108,68 8. The updated index metadata will be displayed in the Indexes table after the CSV import has finished. https://ajeuwbhvhr.cloudimg.io/https://colony-recorder.s3.amazonaws.com/files/2025-06-10/547c00ef-99b1-48af-ab3e-b70b29fa5e65/ascreenshot.jpeg?tl_px=261,206&br_px=950,591&force_format=jpeg&q=100&width=688&wat_scale=61&wat=1&wat_opacity=0.7&wat_gravity=northwest&wat_url=https://colony-recorder.s3.us-west-1.amazonaws.com/images/watermarks/FB923C_standard.png&wat_pad=581,258 Bulk editing index status 1. Click the Indexes tab in the admin menu to open the table. https://ajeuwbhvhr.cloudimg.io/https://colony-recorder.s3.amazonaws.com/files/2025-06-09/8caba1d1-f7e3-4daa-8288-518b8307d5a9/ascreenshot.jpeg?tl_px=1,210&br_px=765,637&force_format=jpeg&q=100&width=764&wat_scale=68&wat=1&wat_opacity=0.7&wat_gravity=northwest&wat_url=https://colony-recorder.s3.us-west-1.amazonaws.com/images/watermarks/FB923C_standard.png&wat_pad=89,257 2. Select the indexes that will be updated by clicking the checkboxes beside each index in the table. Additional links are available above the table to clear the current selection or select all indexes. https://ajeuwbhvhr.cloudimg.io/https://colony-recorder.s3.amazonaws.com/files/2025-06-09/a517142b-c34e-453f-8124-681207a29a79/ascreenshot.jpeg?tl_px=251,227&br_px=1015,654&force_format=jpeg&q=100&width=764&wat_scale=68&wat=1&wat_opacity=0.7&wat_gravity=northwest&wat_url=https://colony-recorder.s3.us-west-1.amazonaws.com/images/watermarks/FB923C_standard.png&wat_pad=1584,16 3. Click the Table Options button and select Bulk Edit Options from the dropdown menu. https://ajeuwbhvhr.cloudimg.io/https://colony-recorder.s3.amazonaws.com/files/2025-06-09/d362c6a1-cad9-4279-87d2-80b2c73d851e/ascreenshot.jpeg?tl_px=1281,238&br_px=1907,587&force_format=jpeg&q=100&width=625&wat_scale=55&wat=1&wat_opacity=0.7&wat_gravity=northwest&wat_url=https://colony-recorder.s3.us-west-1.amazonaws.com/images/watermarks/FB923C_standard.png&wat_pad=410,143 4. The Bulk Edit modal window will open. Select Change Status from the first dropdown menu. https://ajeuwbhvhr.cloudimg.io/https://colony-recorder.s3.amazonaws.com/files/2025-06-09/9d360ecf-2c8f-4ce7-9278-959fe025ba03/ascreenshot.jpeg?tl_px=559,123&br_px=1324,550&force_format=jpeg&q=100&width=764&wat_scale=68&wat=1&wat_opacity=0.7&wat_gravity=northwest&wat_url=https://colony-recorder.s3.us-west-1.amazonaws.com/images/watermarks/FB923C_standard.png&wat_pad=549,118 5. Select the status that will be applied to the indexes from the second dropdown menu. https://ajeuwbhvhr.cloudimg.io/https://colony-recorder.s3.amazonaws.com/files/2025-06-10/cc97c98b-c632-4f45-b8b0-c78e23ad836b/user_cropped_screenshot.png?tl_px=553,120&br_px=1317,547&force_format=jpeg&q=100&width=764&wat_scale=68&wat=1&wat_opacity=0.7&wat_gravity=northwest&wat_url=https://colony-recorder.s3.us-west-1.amazonaws.com/images/watermarks/FB923C_standard.png&wat_pad=484,272 6. Click the Apply button. https://ajeuwbhvhr.cloudimg.io/https://colony-recorder.s3.amazonaws.com/files/2025-06-10/4e84eb10-738f-458d-9da7-13db0f7040a2/user_cropped_screenshot.png?tl_px=557,122&br_px=1322,549&force_format=jpeg&q=100&width=764&wat_scale=68&wat=1&wat_opacity=0.7&wat_gravity=northwest&wat_url=https://colony-recorder.s3.us-west-1.amazonaws.com/images/watermarks/FB923C_standard.png&wat_pad=566,352 7. The Bulk Edit Review window will open. Confirm the indexes to be updated are correct and click the Apply button. https://ajeuwbhvhr.cloudimg.io/https://colony-recorder.s3.amazonaws.com/files/2025-06-09/a6519b69-b90e-4073-80d1-f93e43e12408/ascreenshot.jpeg?tl_px=380,106&br_px=1526,747&force_format=jpeg&q=100&width=1120.0&wat=1&wat_opacity=0.7&wat_gravity=northwest&wat_url=https://colony-recorder.s3.us-west-1.amazonaws.com/images/watermarks/FB923C_standard.png&wat_pad=1027,412 8. A confirmation message will be displayed on the Indexes table after the changes have been made. https://ajeuwbhvhr.cloudimg.io/https://colony-recorder.s3.amazonaws.com/files/2025-06-09/735fcb6c-43da-4a6c-b187-d2b932b00b31/File.jpeg?tl_px=1142,106&br_px=1906,533&force_format=jpeg&q=100&width=764&wat_scale=68&wat=1&wat_opacity=0.7&wat_gravity=northwest&wat_url=https://colony-recorder.s3.us-west-1.amazonaws.com/images/watermarks/FB923C_standard.png&wat_pad=433,61 9. The updated index status will be displayed in the Indexes table. https://ajeuwbhvhr.cloudimg.io/https://colony-recorder.s3.amazonaws.com/files/2025-06-09/2f21087e-32ed-46f4-b869-853569f22c24/ascreenshot.jpeg?tl_px=261,231&br_px=1026,658&force_format=jpeg&q=100&width=764&wat_scale=68&wat=1&wat_opacity=0.7&wat_gravity=northwest&wat_url=https://colony-recorder.s3.us-west-1.amazonaws.com/images/watermarks/FB923C_standard.png&wat_pad=596,232 Bulk deleting indexes 1. Click the Indexes tab in the admin menu to open the table. https://ajeuwbhvhr.cloudimg.io/https://colony-recorder.s3.amazonaws.com/files/2025-06-10/47091c56-aa20-49c2-8e00-c73eeb9b7ac6/File.jpeg?tl_px=3,209&br_px=767,636&force_format=jpeg&q=100&width=764&wat_scale=68&wat=1&wat_opacity=0.7&wat_gravity=northwest&wat_url=https://colony-recorder.s3.us-west-1.amazonaws.com/images/watermarks/FB923C_standard.png&wat_pad=87,258 2. Select the indexes that will be deleted by clicking the checkboxes beside each index in the table. Additional links are available above the table to clear the current selection or select all indexes. https://ajeuwbhvhr.cloudimg.io/https://colony-recorder.s3.amazonaws.com/files/2025-06-10/47675853-02a5-4b1e-b91d-58b23e6bc061/File.jpeg?tl_px=251,230&br_px=1015,658&force_format=jpeg&q=100&width=764&wat_scale=68&wat=1&wat_opacity=0.7&wat_gravity=northwest&wat_url=https://colony-recorder.s3.us-west-1.amazonaws.com/images/watermarks/FB923C_standard.png&wat_pad=1549,23 3. Click the Table Options button and select Bulk Edit Options from the dropdown menu. https://ajeuwbhvhr.cloudimg.io/https://colony-recorder.s3.amazonaws.com/files/2025-06-10/3cc9b218-2dee-4bb1-89cc-c7d3822a0740/File.jpeg?tl_px=1281,238&br_px=1907,587&force_format=jpeg&q=100&width=625&wat_scale=55&wat=1&wat_opacity=0.7&wat_gravity=northwest&wat_url=https://colony-recorder.s3.us-west-1.amazonaws.com/images/watermarks/FB923C_standard.png&wat_pad=410,143 4. The Bulk Edit modal window will open. Select Bulk Delete from the first dropdown menu. https://ajeuwbhvhr.cloudimg.io/https://colony-recorder.s3.amazonaws.com/files/2025-06-10/670eaf79-c8b5-47a7-ac3a-95c591ab4eb8/File.jpeg?tl_px=505,111&br_px=1365,592&force_format=jpeg&q=100&width=860&wat_scale=76&wat=1&wat_opacity=0.7&wat_gravity=northwest&wat_url=https://colony-recorder.s3.us-west-1.amazonaws.com/images/watermarks/FB923C_standard.png&wat_pad=416,151 5. Click the Apply button. https://ajeuwbhvhr.cloudimg.io/https://colony-recorder.s3.amazonaws.com/files/2025-06-10/b2b67241-6913-4bfa-8a9f-0e29a95f60ff/File.jpeg?tl_px=564,106&br_px=1328,533&force_format=jpeg&q=100&width=764&wat_scale=68&wat=1&wat_opacity=0.7&wat_gravity=northwest&wat_url=https://colony-recorder.s3.us-west-1.amazonaws.com/images/watermarks/FB923C_standard.png&wat_pad=583,280 6. The Bulk Edit Review window will open. Confirm the indexes to be deleted are correct and click the Apply button. https://ajeuwbhvhr.cloudimg.io/https://colony-recorder.s3.amazonaws.com/files/2025-06-10/2ecf94eb-f849-4404-97f5-bd7c0ee015ef/File.jpeg?tl_px=380,105&br_px=1526,746&force_format=jpeg&q=100&width=1120.0&wat=1&wat_opacity=0.7&wat_gravity=northwest&wat_url=https://colony-recorder.s3.us-west-1.amazonaws.com/images/watermarks/FB923C_standard.png&wat_pad=1031,387 7. A confirmation message will be displayed on the Indexes table after the changes have been made. https://ajeuwbhvhr.cloudimg.io/https://colony-recorder.s3.amazonaws.com/files/2025-06-10/94b27026-48c4-4d06-b290-09e4d1900bfc/File.jpeg?tl_px=1142,106&br_px=1906,533&force_format=jpeg&q=100&width=764&wat_scale=68&wat=1&wat_opacity=0.7&wat_gravity=northwest&wat_url=https://colony-recorder.s3.us-west-1.amazonaws.com/images/watermarks/FB923C_standard.png&wat_pad=433,61