Resources

Resource metadata can be edited in three different ways: One-at-a-time editing of resource metadata from the Resource Detail Edit page (see below) Bulk editing of multiple resources simultaneously using the Import Bulk Metadata Edit CSV Edit resource metadata using the API One-at-a-time editing of resource metadata An Aviary staff user must go to two different locations to edit resource metadata one-at-a-time from the resource detail page. Edit the Collection, Resource Display Title, Featured, Status, and Custom Unique Identifier fields on the Resource General Settings page. Browse to the General Settings page from the breadcrumb trails visible at the top of the resource display. Editing all other resource descriptive metadata (both default and custom) is accessed from the Resource Detail page. Click on the pencil icon at the top right of the Description tab. This will open the metadata editing window. a. This will open the metadata Edit Form. Make your changes and click Save to submit. Only visible fields can be edited here. If you wish to change the metadata fields available, go to Edit a Collection to update the Resource Description tab. b. See this video demonstration of editing resource metadata: https://weareavp.aviaryplatform.com/embed/media/114204

A. Resource Custom Unique Identifiers for Aviary Organizations For each Aviary Resource, an organization can provide a single value to be used as a Custom Unique Identifier (see screen shot below). This Custom Unique Identifier will then be available to be used in order to construct a direct URL to the resource in Aviary. This is useful when an organization wants to be able to use URLs that don't require remembering an Aviary ID or Persistent URL. For example, if your resource has a unique identifier, such as "1234", you could use that value to direct users to the resource. The URL is constructed as follows: https://[yourSubdomain].aviaryplatform.com/c/[custom-unique-identifier] For example: https://weareavp.aviaryplatform.com/c/AviaryIntro Because this value becomes part of a URL, Aviary does not support the use of the following special characters: \ " ! * ' ( ) ; : @ & = + $ , / ? % # [ ]. Aviary does not support duplicate custom unique identifiers within a single organization; they must be unique inside the organization. B. Resource Custom Unique Identifiers for Aviary Flocks Aviary enterprise/sustaining partner subscribers with flocks have the ability to create custom unique identifier URLs that span multiple Aviary organizations, including all organizations in a flock. This feature requires special custom development to implement. The steps required to configure this functionality include: Request Aviary flock resource custom identifiers to be implemented by contacting aviary@weareavp.com. Provide the desired subdomain URL text and note if unique identifier scheme includes any special characters normally not allowed. AVP will create an Aviary flock and make set its special subdomain URL. As an example, “harvard“. AVP will add applicable organizations into that flock. For each resource, assign a unique identifier to the resource. That identifier must be unique in the entire flock. Construct URLs using the custom unique identifier with the following pattern: https://[yourflocksubdomain].aviaryplatform.com/c/[custom-unique-identifier]

An organization can define and control resource metadata fields at the organizational level: Create custom resource metadata fields Edit existing resource metadata fields Choose which resource metadata fields display or are set as inactive Choose whether resource metadata fields are set as internal only Assign resource metadata fields to collections Create custom resource metadata fields Edit existing resource metadata fields Choose which resource metadata fields display or are set as inactive Organizations can control the status of resource metadata fields at the organizational-level. This controls the display of the metadata field in the resource detail metadata display as well as the resource detail metadata edit screens. To change this setting, on the Resource Field Settings page, change the “Status” slider to set each filed as active or inactive. When set to inactive, the field will not be displayed on the resource detail metadata display as well as the resource detail metadata edit screens. Changes apply to all collections across the organization. This setting has no impact on data entry in this field. Choose whether resource metadata fields are set as internal only “Internal Only” resource metadata fields are custom resource metadata fields that an organization has set to display only for internal Aviary organizational users (Org Owners, Org Admins, Org Users). To change this setting, on the Resource Field Settings page, change the “Internal Only” slider to activate the internal only status. When set to internal only, the field will not be displayed to external users, no matter whether there is data in the field. Default fields cannot be set as internal only and the slider button is deactivated. Changes apply to all collections across the organization. This setting has no impact on data entry into this field. Assign resource metadata fields to collections