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General Documentation

Introduction to Aviary Users and Permissions

This section explains all available user types and their permissions in Aviary. For a detailed view of relationships between user types and access to content based on status, see the
Aviary Roles and Permissions Matrix
⁠
.

Aviary External Users (Free accounts not necessarily affiliated with an Aviary subscription)

Browsing, searching and watching content in Aviary is free. Content that is made public by Aviary publishers is accessible to all users of the platform. There are two types of free users in Aviary: public users and registered users.
Public User
A Public User is anybody who can access the platform via a browser. As long as you have an internet connection, all content labeled public in Aviary can be searched and discovered. Simply go to
https://aviaryplatform.com
⁠
to start finding what you are looking for!
Registered User
Registered users are public users who have created an account in Aviary (or who have logged in using SSO). Creating an account is free (read more in the
Creating an account and logging in
⁠
). Aviary publishers may decide to restrict access to certain content - whether this is a resource, a media file, a transcript, etc. Registered users have the ability to find this restricted content, and if desired, request access from the publisher or organization. More features for these users will be added in future releases, such as the ability to annotate content or create playlists.
Actions
Public User
Registered User
1
Search and browse public content
X
X
2
See existing organizations' pages
X
X
3
See public featured content
X
X
4
Download public transcripts
X
X
5
Search and browse restricted content
X
6
See restricted featured content
X
7
Request access to restricted content
X
There are no rows in this table
⁠

Publishers (or, Organizations)

Publishers are individuals or organizations who use Aviary to provide access to their content. As a publisher, there are three different permission levels for a user: organization owner, organization admin, and organization user.
Organization Owner
The organization owner is the user who created the organization in Aviary. This user has full permissions to all features of Aviary for the organization, including access to managing accounts and billing information. An organization must have at least one owner, and only owners can create other owners.
Organization Admin
The organization admin has access to all features in the organization backend except billing and theme. They can create any type of user, except owners.
Organization User
The organization user has access to manage the organization’s content, including collections, resources, media, indexes, and transcripts. However, they cannot access or edit any other aspects of the organization.

Actions
Owner
Admin
User
1
Access to organization backend
X
X
X
2
Create and manage collections and resources
X
X
X
3
Bulk import resources
X
X
X
4
Download public transcripts
X
X
X
5
Download private transcripts
X
X
X
6
Request transcript creation
X
X
7
Add and manage users
X
X
8
Manage integrations
X
X
9
Manage permission groups
X
X
10
Manage access requests
X
X
11
Manage organization profile
X
X
12
Edit organization theme
X
13
Approve automated transcript jobs
X
14
Manage billing information
X
There are no rows in this table
⁠

Related articles

⁠
Create an account and log in
⁠
⁠
⁠
Custom Permissions
⁠
⁠

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